Administrative Assistant

Job Description

Job Description

Why Work With Us

At Marshall & Stevens, we are building something special. As a growing financial services firm with 200+ employees across the United States, we believe in collaboration, innovation, and the impact every individual can make. You’ll be part of a team that values transparency, career growth, and building a culture of ONE.

What This Role Will Do

We’re looking for a detail-oriented and proactive Administrative Assistant to provide support to our Oklahoma City team. In this role, you’ll manage daily office operations and a variety of administrative and operational tasks, helping ensure our team runs efficiently and effectively. This is an excellent opportunity for someone who thrives in a fast-paced collaborative environment, enjoys problem-solving, and takes pride in delivering organized, accurate, and professional work.

Key Responsibilities

• Oversee day-to-day office operations, vendor relations, and supplies management
• Set up and coordinate meetings, maintain schedules, and provide day-to-day office support for the valuations team
• Act as a liaison between executives, internal teams, and external stakeholders
• Handle expense reports, invoice processing, and budget tracking
• Coordinate office events, leadership meetings, and trainings
• Utilize Excel to track team hours and monitor staff utilization effectively, ensuring timely reporting
• Prepare and file reports, keeping them updated and organized for easy access by the team
• Prepare, review, and organize reports and engagement letters for accuracy, grammar, and correct billing rates.
• Assist with engagement-related tasks, including document review and schedule preparation.
• Support with national billing needs as needed
• Assist with select sales support activities as needed, including preparing materials and handling customer outreach efforts

What You Bring

Fun Fact About M&S

We’ve been around for nearly 100 years, yet we’re transforming faster than ever. Our team is entrepreneurial, collaborative, and focused on building something bigger together.