Administrative Assistant II / III / IV - ACI

Administrative Assistant

The Arthritis and Clinical Immunology Research Program (ACI) at Oklahoma Medical Research Foundation (OMRF) is seeking an Administrative Assistant to provide comprehensive support to multiple senior scientists. The role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, highly organized, able to multi-task, proactive, with strong communication skills and a helpful, positive attitude. This position will also be involved in grant and manuscript preparation and submission.

Responsibilities include, but are not limited to :

• Providing administrative and organizational support to multiple senior scientists.
• Updating and maintaining CVs, biosketches, bibliographies, and publication collections.
• Monitoring compliance with Public Access requirements for publications.
• Drafting and editing letters, regulatory documents, and other materials.
• Organizing and maintaining records of grant effort distribution and monthly accounting reports.
• Monitoring grant reporting, renewals, membership, abstract, and meeting deadlines.
• Managing senior scientists calendars, arranging meetings and interfacing with recruits.
• Coordinating travel arrangements, reimbursements, and office supply purchasing.
• Planning and arranging guest speaker visits, meetings, seminars, and symposia.
• Meeting regularly with senior scientists to review workloads, deadlines, and provide updates on task completion.
• Reviewing spending, assembling budgets and forecasting support.
• Assisting with the preparation of grant budgets and maintaining budgetary records.
• Editing scientific documents for grammar, flow, clarity, and compliance with grant submission requirements.
• Performing general office tasks including filing, copying, and handling mail.
• Other duties as assigned.

Minimum Qualifications :

Preferred Qualifications :

Work Hours :

Typically, Monday through Friday, from 8 : 30AM to 5 : 00PM.

OMRF Overview :

Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation's oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer's disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation's leaders in patents per scientist. Located in Oklahoma City, a city