Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Oklahoma City, Oklahoma. In this Contract-to-Permanent position, you will play a pivotal role in ensuring seamless day-to-day operations by providing essential administrative support. This role requires excellent organizational skills and the ability to interact professionally with staff, vendors, and visitors.

Responsibilities :

• Serve as the first point of contact at the front desk, greeting vendors, guests, and employees with professionalism.
• Assist in onboarding new employees, including escorting them within the office and providing necessary resources.
• Collaborate with Operations, HR, and IT teams to support various departmental needs.
• Handle light computer equipment setup and assist with badge deployment for employees.
• Perform general administrative tasks, including data entry and managing inbound calls.
• Support transitional staff by providing guidance and addressing their logistical needs.
• Ensure the office environment remains organized and efficient by addressing any operational issues.
• Coordinate with internal teams to manage visitor access and maintain security protocols.
• Proven experience in administrative roles, preferably in an office setting.
• Strong written and verbal communication skills.
• Proficiency in handling receptionist duties, including answering inbound calls and greeting visitors.
• Ability to perform data entry tasks with accuracy and attention to detail.
• Familiarity with basic computer equipment handling and troubleshooting.
• Strong organizational skills and the ability to multitask effectively.
• Experience collaborating with cross-functional teams such as Operations, HR, or IT.