Administrative Assistant

Administrative Assistant

Oneida Professional Services (OPS) is actively seeking a highly motivated, full-time Administrative Assistant for the FAA Corporate Training Solutions Division.

Location : Mike Monroney Aeronautical Center (MMAC) 6500 South MacArthur Blvd. Oklahoma City, Oklahoma, 73169

This position is contingent on the award of a federal contract. Compensation : $27.32 / Hour

Position Summary

The Administrative Assistant (AA) supports the Federal Aviation Administration (FAA) Corporate Training Solutions Division at the Mike Monroney Aeronautical Center (MMAC) by performing a wide range of administrative, clerical, and logistical duties to ensure efficient and effective office operations. The Administrative Assistant is responsible for coordinating daily office functions, supporting training activities, and providing administrative assistance to management and program staff in accordance with FAA standards, policies, and procedures.

This position requires attention to detail, strong organizational skills, and the ability to manage multiple priorities in a professional environment supporting federal training and program operations.

Primary Responsibilities

Administrative & Clerical Support

• Demonstrate working knowledge of office procedures, operations, and practices.
• Answer and route phone calls, greet visitors, and provide general information or assistance as needed.
• Perform document management, filing, and records control activities, including shredding and storage in compliance with FAA records management policies.
• Receive, review, and distribute incoming mail; prepare outgoing mail and shipments.
• Prepare, format, and proofread correspondence, reports, course materials, agendas, and other documentation using Microsoft Office applications.
• Maintain suspense records to ensure timely follow-up on correspondence and assigned actions.

Meeting & Travel Coordination

Personnel & Budget Support

Property & Facility Support

Training & Records Coordination

Other Duties

Minimum Qualification Requirements

Education

Experience

Specialized Skills

Knowledge, Skills, and Abilities

Additional Requirements

About Us

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide.

Our family of companies includes :

We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers' missions.

Equal Employment Opportunity : Oneida ESC Group is an equal opportunity employer committed to inclusion and diversity in the workplace. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws, national origin, disability, veteran status, or other legally protected characteristics.

Oneida ESC Group participates in the E-Verify program. Learn more about the E-Verify program.

Oneida ESC Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Oneida ESC Group makes hiring decisions based solely on qualifications, merit, and business needs at the time.