Administrative Coordinator

Job Description

Job Description

Salary : $20.00 - $23.00

Under the general supervision of the Facility Administrator, the Administrative Support Coordinator (ASC) provides administrative assistance in the overall support of office tasks in a confidential setting. The ASC performs and oversees a vast array of complex administrative and clerical functions in support of services with broad impact.

The ASC plans, organizes, manages, and prioritizes the calendar schedule the position reviews the incoming communications and documents for signature, independently determines required action, and distributes and follows up as appropriate. The ASC participates and plans projects in support of the organizational operations of the facility to meet programmatic and administrative goals. The ASC must be self-motivated, able to conduct office duties with general supervision, and carryout multiple responsibilities simultaneously. The ASC also must be familiar with all functions of the office and must interact effectively with residents, staff, and the public.

DUTIES & RESPONSIBILITIES :

Administrative Support / Office Administrative Support

• Serve as the office primary point of contact.
• Provide administrative support to the facility administrator. Plan, prioritize, organize, perform, and coordinate a variety of tasks and administrative support projects.
• Assemble and distribute agendas and supporting documents as requested.
• Draft and finalize clear and concise letters, documents, and reports.
• Create, maintain, and complete forms, letters, procedures, and reports.
• Maintain comprehensive and confidential office files.
• Screen visitors, telephone calls, standard mail, and email, taking required action and referring requests as appropriate.
• Answer basic inquiries regarding services and activities.
• Responsible for general maintenance of office and office equipment including stocking and oversight of supplies and materials.
• Initiate and develop strategies to improve office management and organization.
• Assist in the development and editing of content for publications, manuals, and marketing materials.

REQUIRED QUALIFICATIONS :

EDUCATION & EXPERIENCE High school diploma or GED and four (4) years of recent (within seven years) administrative support experience.

SKILLS, KNOWLEDGE & ABILITIES (SKAs)