Talent.com
Administrative Coordinator
Administrative CoordinatorAscend • Los Angeles, CA, US
Administrative Coordinator

Administrative Coordinator

Ascend • Los Angeles, CA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description
Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following:

Responsibilities Include:
  • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed
  • Serves as the main point of contact (POC) for service requests from tenants
  • Entry of tenant service requests into work order system
  • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards
  • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
  • Codes and splits invoices based on cost centers and services performed
  • Prepares bill backs/re-bills for special tenant requests
  • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly
  • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
  • Assists in management audits and prepares all files and records in preparation for the audit
  • Internal and external correspondence
  • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy
  • Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date
  • Maintain and update tenant contact databases
  • Organize departmental meeting and travel arrangements
  • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
  • Manages the new tenant welcome and orientation program
  • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
  • Processes all aspects of accounts receivable
  • Obtains completed W-9 forms from all vendors
  • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines
  • Tracks budget line items relating for administrative account purchases and resolves negative variances relative to budget

Position Requirements
  • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!
  • Highly proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible and have a positive, can-do attitude.
  • Excellent attention to detail with strong customer service skills and ability to prioritize
  • Ability to communicate well in both written and verbal communication forms.
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
  • Interest in real estate.

Education
  • Bachelor’s degree and similar work experience
Benefits
  • Medical, Dental, and Vision
Compensation
  • $25 - $29/Hrly

Create a job alert for this search

Administrative Coordinator • Los Angeles, CA, US

Similar jobs

Credentialing Coordinator / Analyst

EDI StaffingLong Beach, CA, United States
Full-time

This role supports high-volume provider credentialing operations to ensure timely onboarding, data accuracy, and compliance with NCQA, CMS, State, and Health Plan requirements.Key Responsibilities:...Show more

 • Promoted

Training Grants & Research Admin Coordinator

Inside Higher EdLos Angeles, California, United States
Full-time

A prestigious academic institution in Los Angeles seeks a Training Grants Coordinator and Administrative Coordinator.This role entails coordinating NIH-funded training grants, providing administrat...Show more

 • Promoted

Administrative and Student Coordinator

School On Wheels, IncLos Angeles, CA, United States
Full-time

School on Wheels is a nonprofit organization dedicated to supporting the educational needs of unhoused children from kindergarten through twelfth grade.Since 1993, we have served more than 50,000 s...Show more

 • Promoted

Patient Care Coordinator

World Class HealthLong Beach, CA, United States
Full-time

Must be able to be in office in SF 6 days/mo.We are a global Center of Excellence network helping self-insured employers save up to 50% on surgical and specialty care.By partnering with a hand-sele...Show more

 • Promoted

Contract Coordinator

Astiva Health, IncLong Beach, CA, United States
Full-time

The Contract Coordinator is responsible for assisting the Contracting and Legal Department for the coordination and review of all contracts.The Contract Coordinator is also responsible for implemen...Show more

 • Promoted

Brokerage Coordinator

Cushman & WakefieldLos Angeles, CA, United States
Full-time

The Brokerage Coordinator will report to the Operations Manager and will serve as the support for fee-earners.This position is responsible for support and management of client service activities su...Show more

 • Promoted

Care Coordinator

Kheir ClinicLos Angeles, California, United States
Full-time

Mission Kheir’s mission is to increase and provide access to culturally and linguistically-sensitive quality primary healthcare and human services support to the underserved and uninsured residents...Show more

 • Promoted

Union Payroll Coordinator (Entertainment Division)

Extreme ReachBurbank, CA, United States
Full-time

As a Union Payroll Coordinator in the Entertainment Division at XR, you will be responsible for processing union payroll for television, film, and streaming productions.This role requires in-depth ...Show more

 • Promoted

Administrative Coordinator III

Kaiser PermanenteHarbor City, CA, United States
Part-time

Job Summary:Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports.Maintains workflow by assisting in the resolution of routine and no...Show more

 • Promoted

Patient Flow Coordinator 12HR, FT Days, Surgical Services (6:30 am-7:00 pm

Huntington HospitalBurbank, California, United States
Full-time

When you join the Huntington Hospital team, you are aligning yourself with an organization whose values drive our philosophy of compassionate community care.Over the past 129 years, we’ve grown fro...Show more

 • Promoted

Clinical Care Coordinator - MULTI SPECIALTY

HealthEcareers - ClientSan Fernando, California, United States
Full-time

The mission of the Coordinator Clinical Care is to identify high risk patients and help coordinate resources to facilitate care, improve health outcomes, and to reduce avoidable hospitalizations an...Show more

 • Promoted

Member Care Coordinator

JumpstartMDLong Beach, CA, United States
Part-time

We've celebrated over a million pounds lost by our members and have helped thousands of our members with hormones replacement therapy.Boasting 14 high-end offices scattered across California – from...Show more

 • Promoted

School and Center Administrative Coordinator

InsideHigherEdLos Angeles, California, United States
Full-time

The School and Center Coordinator is responsible for working with unit directors and the school's business office to assist with administrative and event functions.Provides support for a variety of...Show more

 • Promoted

Administrative Coordinator

Objectwin Technology Inc.Los Angeles, California, United States
Temporary
Quick Apply

Title: Administrative Coordinator.Location: Los Angeles, CA 90045.Shift time: Monday Friday, 8-5 (will work remotely on Mondays and Fridays).Monitor and triage incoming emails.Assign and enter staf...Show more

Admissions Coordinator

TradeJobsWorkForce91331 Los Angeles, CA, US
Full-time

Admissions Coordinator Job Duties: Maintains admission guidelines by writing, updating, and recommending changes to admission criteria, policies and procedures.Markets programs and facilities by pr...Show more

 • Promoted

Coordinator, Transformation & Innovation

Weil, Gotshal & MangesLos Angeles, CA, United States
Full-time

Weil seeks the best and brightest talent to join our Administrative Staff team.Our employees are the future of Weil so we invest in their training and development.Our environment embraces and encou...Show more

 • Promoted

COMPLIANCE COORDINATOR

New Leaf Staffing, Inc.Long Beach, CA, United States
Full-time

Compliance Coordinator Temp To Hire.Position: Compliance Coordinator Temp To Hire.This position is primarily responsible for monitoring, collecting, updating and ensuring vendor and candidate compl...Show more

 • Promoted

Office Coordinator CA (Temporary to Hire)

Jeff Anderson & AssociatesLos Angeles, CA, United States
Full-time +1

Jeff Anderson & Associates is widely known and well respected as one of the nation’s leading law firms representing survivors of childhood sexual abuse.We are smart, tough and relentless, but the v...Show more