Legal Secretary/Administrative Assistant

Legal Secretary Position

The New York State Commission on Judicial Conduct is seeking a detail-oriented legal secretary to support attorneys, investigators, and administrative staff with document production, file management, and public-facing intake tasks. The role is ideal for a skilled, reliable professional who thrives in a legal environment and values discretion when handling confidential matters.

Key Responsibilities:

• File Management: Create, scan, and maintain electronic and paper files; set up and maintain filing systems; organize large volumes of documents.
• Document Production: Draft and format correspondence, memos, and other documents; ensure accuracy and consistency with agency practices.
• Data & Intake: Electronically process incoming complaints/correspondence; enter and maintain accurate records in agency systems.
• Public Interaction: Provide reception coverage; assist callers including guidance to members of the public on filing complaints with the Commission with patience and professionalism.
• Mail & Logistics: Complete mail logs, review and distribute mail; prepare certified mail, UPS and FedEx packages, ensure accurate routing and tracking.
• General Office Support: Adapt to changing priorities and assist attorneys and investigators as needed.

Minimum Qualifications:

• Proficiency in Microsoft Word, Excel and Adobe Acrobat Professional
• Fast, accurate typing and meticulous attention to detail
• Strong organization and time-management skills.
• Integrity, trustworthiness and discretion; patient and calm telephone manner.
• Ability to learn internal process and follow agency procedures consistently.

Additional Comments:

Preferred Qualifications:

• Familiarity with NYS Unified Court System or legal office experience.

Benefits:

• Excellent Benefit Package including NYS Health Insurance; competitive retirement plan options; generous paid time off including vacation, sick days, personal leave and holidays; 12 weeks of fully paid parental leave.
• This position is eligible for an additional $4,000/year in location pay.
• Hybrid schedule will be offered after initial three-month in-person training at our NYC office.
• The State of New York does not discriminate on the basis of race, color, national origin, sex, age, sexual orientation, religion or disability in the admission to, access to or employment in our programs or activities. Reasonable accommodation will be provided upon request. The State of New York is an Equal Opportunity Employer.