RESEARCH COORDINATOR

POSITION PURPOSE

As an integral member of the participant recruiting team, this position has significant interaction with study participants both in-person at local clinical sites and on the telephone.

Responsibilities include serving as the point person for assigned components of a project’s operations (training, internal reporting, internal study updates, for example).

The Clinical Research Coordinator position requires someone with a high level of independence, self-motivation, and initiative.

The person in this position is responsible for understanding research project aims, timelines, and milestone goals, and must be able to apply this understanding to their day-to-day project operations.

This position will work on various projects and teams spanning multiple investigators, sites, clinical disciplines, and funding sources.

All staff within the Division of Research are asked to manage multiple projects concurrently under deadline pressures and changing priorities;

apply critical thinking and sound judgment in managing complex work; and take a solutions-oriented approach to challenges.

Collaboration is essential, and a successful candidate will possess the emotional intelligence to build and foster constructive working relationships.

The current project portfolio for this position includes a mix of 3-5 clinical trials, additional information on the types of studies can be found here :

DUTIES AND RESPONSIBILITIES

Areas of Responsibility

• Human Subjects Research Activities (70%) to include :
• Identifying, approaching, and recruiting research participants by :

oReviewing medical records to identify eligible study participants.

oConsenting and enrolling participants.

Conducting research participant follow-up and management

oQuickly responding to study participant questions and concerns.

oConducting phone and in-person interviews and surveys on a specified basis.

oTracking participant enrollment status, progress, and engagement.

oIdentifying and resolving barriers to participation.

• Managing participant retention activities.
• Research Project Coordination (20%)
• Study monitoring and regulatory compliance :

oManaging electronic and paper regulatory files

oPlan and complete records retention activities at study closeout.

oAssist with submission of study modifications, renewals, and protocol deviations.

Project management support :

oAttend study meetings, take, edit and summarize notes for distribution.

oAssist with internal and external study reporting.

oAssist with site monitoring visits and other quality assurance activities.

oAssist clinical staff in monitoring and reporting adverse and serious adverse events.

oEnsure protocol deviations, violations, adverse events, serious adverse events, and research patient complaints are promptly documented and communicated.

oIdentify gaps in efficiency, effectiveness, and clarity of internal study processes, and suggest / draft improvements.

oParticipate in process improvement and research innovation taskforces and workgroups.

Data Management (10%)

oData Abstraction : Abstract data from patient medical records.

oData Entry : Enter and manage data through research study / quality improvement (QI) data platforms (, REDCap).

oQuality Assurance : Participate in routine quality control operations (, monitoring visits, internal audits) for data management;

suggest and develop quality assurance measures.

oFile Management : Organize data records and research materials (both electronic and physical files) for efficient cataloguing and retrieval, consistent version control, and compliant records retention.

oDocumentation : Assist in creation and maintenance of data dictionaries or other companion documents.

oSurvey building : Prepare data collection tools and case report forms ( REDCap, clinical data forms, surveys).

This is a FTE and reports to a Research Project Manager within the Division of Research.

Our Mission and How This Position Contributes :

Department Mission :

The Department of Surgery is a large department within the School of Medicine, with surgeons practicing at all our locations and in eight surgical subspecialties.

The UW Department of Surgery is guided by our mission of providing compassionate and high-quality patient care, training future generations of surgical leaders, and conducting research in a collegial environment that embraces diversity and promotes inclusiveness.

Division of Research Mission :

The Division of Research is part of the Department of Surgery. Clinical research is an important aspect of the University’s research mission.

It puts basic research into action and has direct impact upon patients’ lives. Some of the groundbreaking clinical research in cardiothoracic and vascular surgery has been conducted at the University of Washington.

Device trials are a common clinical trial that is performed, such as TransMedics Inc. heart in a box and Physician-Modified Endografts (PMEG) in thoraco-abdominal aortic aneurysm patients.

How this Position Contributes :

The Clinical Research Coordinator assists Research Project Managers in moving projects forward and facilitating the timely completion of key milestones.

Staff on Division of Research Recruitment Team contribute directly to our mission by recruiting, consenting, and surveying patients, and serving as their key point of contact.

Our Commitment to Equity, Diversity, and Inclusion (EDI) :

The Department of Surgery strives to dismantle systemic racism, eliminate healthcare disparities, and promote health equity in our work.

Racism and intolerance have no place in our community. We celebrate our multitude of intersecting identities and commit to the ongoing effort of creating an inclusive and supportive workplace climate.

All staff in the Department of Surgery are asked to demonstrate and develop the following core competencies :

1.Quality Focus : strives to deliver the best possible service and results, and continuously seeks opportunities for improvement.

Key attributes : accuracy, customer service, continuous improvement, problem solving, and self-development

2.Planning & Organization : completes work in a timely, efficient, and resourceful manner

Key attributes : priority setting, efficiency, resourcefulness, adaptability and flexibility, organizational awareness, and initiative

3.Teamwork & Relationship Building : builds and fosters positive working relationships with others to achieve shared objectives.

Key attributes : collaboration, communication, emotional intelligence, recognition, and accountability, and integrity

4.Equity, Diversity, and Inclusion : values and honors diverse experiences and perspectives, strives to create welcoming and respectful work environments including dismantling structures of oppression, promotes and contributes to a culture of access, opportunity, and justice.

Key attributes : respect, cultural humility, inclusiveness, advocacy, and commitment

MINIMUM REQUIREMENTS

• Bachelor’s degree in health sciences, public health, life / social sciences, or related field
• Minimum 2 years’ relevant research experience with human subjects’ research
• OR the equivalent combination of education and experience.

ADDITIONAL REQUIREMENTS

• Progressive responsibility in research coordination, including experience recruiting, consenting, and surveying study participants both in-person and by phone.
• Practical knowledge of human subjects’ regulations, protections, and ethics
• Experience working with electronic medical records (chart review and data abstraction)
• Experience with research data management (understanding of data security protocols and quality assurance)
• Demonstrated ability to adapt to, and work collaboratively with, people with diverse backgrounds, perspectives, and roles within an organization.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent problem-solving skills, strong detail orientation, and ability to adeptly manage multiple priorities.
• Experience working on multiple projects concurrently under deadline pressures and changing priorities.
• Demonstrated ability to pro-actively solve problems and take a solutions-oriented approach to challenges; comfortable with ambiguity;

and able to work with limited direction / supervision.

• Experience using tracking systems to communicate progress and organize tasks.
• Proficiency in Microsoft Office applications and adeptness at learning new software

DESIRED QUALIFICATIONS

• Experience preferably in an academic or healthcare-related setting and working on health services or outcomes projects.
• Broad understanding of hospital systems, patient care, and how research projects are embedded within these settings. Knowledge of medical terminology
• Experience working on a multi-site clinical research study.
• Experience with study monitoring and regulatory compliance
• Database management skills
• Spanish language fluency (written and spoken)
• Experience conducting participant recruitment, outreach, and data collection in Spanish.
• Proficient with Epic Hyperspace or EMR systems for study eligibility screening, patient enrollment, visit association and invoicing.
30+ days ago