Administrative Assistant

Administrative Assistant needed for a Real Estate company in Huntington Beach. This role is temp-hire. The role is ONSITE.

The Administrative Assistant focuses on assisting the department and individuals while maintaining daily duties in an organized and efficient manner. The Administrative Assistant is responsible for ensuring all duties are performed with the highest level of professionalism and proficiency.

The Administrative Assistant must be a dependable, detail oriented, self-motivated team player with a positive attitude while maintaining confidentiality

ESSENTIAL DUTIES AND RESPONSIBILITIES

Regular and Reliable attendance and punctuality

Contract documentation

Create, edit and update spreadsheets / reports

Coordinate and Reconcile all appointment / walk-in activity

Distribute and track documents, ensure proper routing / approvals, and deliver or file when finalized.

Audit and prepare expense reports and check requests and route for approval.

Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.

Prepare / Setup conference for meetings, events (coffee, snacks, lunch, etc..)

Coordinate and schedule meetings, maintain calendars, and answer calls as assigned.

Prepare presentations, meeting agendas, letters and other written communications.

Administer, organize and maintain project files, hard copy and electronically.

Facilitate in setting up conference calls (e.g., video, or telephone, or other electronic variations) and arranging all necessary meeting supplies (i.e. meeting agenda, exhibits, and lunch orders).

Attend project meetings and prepare meeting minutes as needed.

Perform other related duties as assigned.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.