Executive Assistant to Heads of Clinical Development

Executive Administrative Assistant

The Executive Administrative Assistant will be a dynamic and self-motivated individual able to provide administrative support and coordination to two Heads of Clinical Development and their team. In addition, the Executive Assistant may also provide support for other members of the Clinical Development Leadership Team and participate in the organization, planning, and execution of activities with other Development administrative and operations staff. The right candidate must be proactive, agile, organized, collaborative, and calm under pressure. Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions with colleagues within the group as well as cross-functionally within the division and externally with partners. This position also requires a professional demeanor, sense of urgency, attention to detail, and the ability to prioritize multiple activities.

What You'll Do :

• Build strong working relationships with team, administrative and operations staff by organizing efficient communication and following up with action items, deadlines and pertinent information.
• Establish rapport with key stakeholders to enable effective management of strategic projects.
• Provide administrative support, to include calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of leadership team meetings including taking meetings minutes and tracking action items, expense management, and event management (both internal department events and external scientific collaborations / advisory boards), etc.
• Manage travel arrangements and monitor travel progress to resolve issues as they arise.
• Develop, propose and implement process improvements to increase efficiency and achievement of key priorities
• Maintain group and / or company document and knowledge repositories, workplans, websites, and business systems (e.g., SharePoint, Synapse, Smartsheets), as needed. Expedite flow of work items and initiate follow-up when necessary.
• Coordinates Executive's projects which entail collaborating with relevant stakeholders, and planning, implementing, monitoring, and evaluating projects.
• Enhances the business model by institutionalizing business processes, implementing best practices and templates, and seeking ways to work more efficiently.
• Work alongside other divisional Admin to ensure consistency and efficiency within the groups.
• Proactively identify process flows which could be improved upon and maintain an active presence in the weekly Admin meetings.
• Support the other Admin within the division on large scale divisional meetings / events as needed.

Who You Are :

You are proactive, agile, organized, collaborative, and calm under pressure. You have excellent communication, interpersonal and collaboration skills and are comfortable interacting with senior members of the organization as well as cross-functionally within the function and externally with important stakeholders. You enjoy a fast-paced environment, are highly organized, show initiative, good judgement and are willing to take on additional tasks and responsibilities as needed to achieve organizational goals and deliverables.

Required Skills :

Job Level : Professional

The base compensation range for this role is : $88,000.00-$114,000.00

Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.

Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees' and their families physical, financial, emotional, and social well-being; including, but not limited to :

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired.