Destination Project Coordinator

Overview

We are seeking a Destination Project Coordinator to support our Destination Services Manager and team at a prestigious resort property in Ponte Vedra Beach, FL. This role will assist with the creation of proposals, event coordination, and onsite execution, ensuring every event meets Mugwump's high standards of excellence.

Role Overview

The Destination Project Coordinator is a detail-oriented, highly organized professional who supports the Destination Services Manager in planning, producing, and delivering destination management programs and event décor services. This position will collaborate with internal operations, vendors, and resort partners to bring creative event concepts to life while ensuring flawless execution.

Key Responsibilities

• Assist with writing proposals, developing budgets, and creating event concepts.
• Coordinate logistics for décor, entertainment, transportation, tours, and group activities.
• Source and manage vendor partners, ensuring all services align with Mugwump standards.
• Support pre-event planning, including timeline creation, and client communications.
• Oversee onsite setup and breakdown of event décor, activities, and program elements.
• Serve as an onsite point of contact for vendors, internal teams, and clients as directed.
• Maintain accurate project documentation including contracts, BEOs, timelines, and invoices.
• Track expenses to support budget management and program profitability.
• Provide exceptional client service, anticipating needs and resolving issues quickly.
• Contribute to continuous improvement by providing feedback on processes and program outcomes.

Qualifications

Why Join Mugwump Productions?

About Us

Mugwump Productions is a premier event décor and destination management company with over 30 years of experience designing memorable experiences for corporate, social, and wedding clients. We partner with luxury venues and properties to deliver seamless, high-touch service. At Mugwump, creativity, professionalism, and client relationships are at the heart of what we do.

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