Talent Acquisition Specialist

We’re hiring a Talent Acquisition Specialist  to assist Dowbuilt’s recruitment team with reviewing incoming applications, posting open positions, coordinating and participating in career fairs, conducting background checks, drug screens and reference checks, coordinating candidate travel logistics and assisting with reimbursements as needed.

This position is critical in helping streamline the overall candidate experience and recruitment process, by delivering unparalleled customer service, consistency, and follow-through.

WHAT YOU’LL DO Candidate Screening & Communication Post new jobs in ATS within 24 hours of request.

Respond to internal and external candidate inquiries within 1 business day.

Schedule interviews within 2 business days of receiving availability.

Represent and promote Company to potential applicants by responding to website inquiries, providing information, responding to questions, and passing viable candidates along to the TA Manager and Director of TA and Compensation.

Complete reference checks and move candidates to background check promptly upon offer acceptance.

Keep internal applicants informed of their application status and next steps.

Process Compliance & Data Integrity Complete New Hire Form in SmartSheet and partner with regional coordinators and employee development manager to successfully onboard all new hires.

Develop and maintain comprehensive knowledge of recruitment, employment, compensation, benefits, pay administration, and other related organizational policies, practices, procedures, and / or regulations Communicate drug and alcohol policy requirements and schedule pre-employment criminal background checks and drug screens with all candidates based on position requirements.

Ensure drug screens, MVRs, and background checks are scheduled and tracked per protocol.

Escalate and resolve any screening flags in collaboration with the TA Manager.

Support the adverse action process when necessary, documenting actions taken.

Be aware of and strictly follow application and hiring documentation retention standards.

Recruiting Events & Employer Branding Assist recruiters with employment related research of electronic and other methods of sourcing of qualified candidates in new and existing markets Research and recommend virtual or in-person career events.

Register for approved events and ensure Company representation and materials are prepared.

Collaborate with Marketing to align job ads and outreach materials with brand standards.

Coordinate event logistics and follow up with leads gathered.

Team Support & Operational Excellence Assist with sourcing research and update Airtable recruiting dashboard accordingly.

Assist with identifying issues affecting recruitment and the candidate experience from first contract through pass-off to HR / onboarding; suggest any changes to improve process to TA Manager Support cross-functional collaboration with regional coordinators and onboarding teams.

Follow up on pending tasks or documentation to ensure nothing falls through the cracks during interview, hiring and onboarding phases.

Develop an understanding of relevant recruiting metrics and pivot sourcing strategies based on the information they represent.

Other :

• Review this job description with the TA Manager and update as needed, annually or as needed.  Other duties as assigned based on evolving business needs.  WHAT YOU NEED TO SUCCEED To be successful as a Dowbuilt Talent Acquisition Specialist, you’ll need : Minimum of 2 years as a recruiting coordinator or similar entry level recruiting role; preferably serving the construction trades industry Bachelor’s degree in HR, business or related field, or equivalent professional experience Bilingual (English / Spanish) is highly desired Proficiency in an applicant tracking system (ATS) such as JazzHR and an HRIS such as BambooHR is highly preferred Computer savvy; high proficiency in MS Office Suite required.

Experience with BlueBeam Revu or Adobe Acrobat and web-based applications such as Airtable, Slack and Smartsheet is highly desired Knowledge of general HR best practices as they relate to recruiting and staffing, and Equal Employment Opportunity Demonstrate discretion and treat all applicant and proprietary company information as strictly confidential Operate with a high level of integrity and emotional intelligence Be resourceful and inquisitive Be flexible and adaptable, this position requires multi-tasking, composure, objectivity, patience, and diligence Demonstrate and support a culture of diversity, equity, and inclusion Maintain an impeccable attention to detail, and proactively follow through to drive consistency across the company US Work Authorization Communication Standards :

We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life :