Administrative Assistant II

Details

Client Name

Pediatric Psychiatry at Mount Sinai

Job Type

Travel

Offering

Non-Clinical

Profession

Non-Clinical

Specialty

Admin Assistant

Job ID

34796153

Job Title

Administrative Assistant II

Weekly Pay

$784.8

Shift Details

Shift

Day - 7.5x5 - 09AM

Scheduled Hours

37

Job Order Details

Start Date

12 / 15 / 2025

End Date

03 / 21 / 2026

Duration

14 Week(s)

Job Description

Job Title : Administrative Assistant II

Profession : Administrative Assistant

Specialty : N / A

Duration : 14 weeks

Shift : 9 AM - 5 PM

Hours per Shift : 7.5 hours

Experience : 4+ years related administrative or business experience

License : N / A

Certifications : N / A

Must-Have : Intermediate MS Office Suite

Description :

Researches, locates, and compiles information for reports.

Assembles and categorizes figures for computation and calculations.

Prepares statistical reports.

Prepares and monitors budgets and grant allocations, and maintains accruals.

Prepares documents required to maintain balanced accounts for review and approval.

Maintains departmental employee files and ensures compliance with regulatory standards.

Initiates and follows through on human resources and payroll transactions.

Generates weekly payroll submissions.

Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.

Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships.

Assists in the development and coordination of informational packets for participants.

Transcribes and distributes minutes.

Investigates, evaluates, and resolves typical administrative or operational problems or situations affecting the work unit.

Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations, and pertinent information are included.

Ensures adequate restock of supplies for the department.

Takes inventory or examines merchandise to identify items to be reordered or replenished.

Requisitions merchandise from suppliers and collaborates with Purchasing to secure the best pricing for equipment and supplies.

Tracks expiration of vendors' contracts and renews as needed.

Serves as a liaison with other departments or external parties as necessary to accomplish objectives or complete projects or assignments.

May participate in the completion of grant applications, special projects, and survey preparations.

May make travel arrangements and accommodations.

Prepares travel reimbursements and expense reports.

May screen and prioritize incoming mail for needed action and follow up.

Responds to mail where appropriate or distributes mail requiring attention to the appropriate individuals.

May screen telephone calls, answer inquiries, or direct callers to the appropriate individuals for further information or resolution.

May screen and schedule patient appointments, schedule referrals for special testing or doctor's visits, and keep record of patient billing for submission.

Performs other related duties.

Client Details

Address

1425 Madison Ave 4th Floor

City

New York City

State

NY

Zip Code

10029

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