Commercial Property Administrator

Job Description

Job Description

Position Summary

This role is responsible for all day-to-day, administrative, and accounting aspects necessary for the efficient operation and management of a portfolio of buildings, including tenant / vendor relations, lease administration, accounts payable, accounts receivable, financial reporting, and team support.

Essential Duties and Responsibilities

The following reflects management’s definition of essential functions for this job, but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Administrative and File Management

• Courteously answer incoming calls; handle responses to customer requests and / or complaints; establish and maintain favorable customer relations.
• Set up new files (i.e. lease, vendor, accounting)
• Maintain current Certificates of Insurance for all tenants and vendors; point of contact for outsourced insurance vendor; monitor insurance status regularly to ensure compliance
• Maintain a working knowledge of lease agreements and the administration of related documents
• Prepare and / or assist in annual budget preparation and year-end reconciliations
• Keep up tenant contact information

Property Accounting and Financial Administration

Tenant and Vendor Administration

Other Responsibilities :

Supervisory Responsibilities :

This position has no supervisory responsibilities.

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience :

Education :

Computer Skills :

Certificates or licenses :

Other Desired Skills and Abilities (preferred) :

Reasoning Ability :

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit for extended periods of time, some bending, lifting, stooping, and stretching. It requires effective eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone, and other office equipment. It also requires the ability to speak, hear, to use hands and fingers to feel and handle or operate controls. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

The employee is occasionally required to stand, walk, and kneel.