Administrative Assistant

Job Description

Job Description

Description :

Under the direct supervision of the Center Director, performs a variety of secretarial functions, and finance services for Early Childhood Programs administrative staff from routine matters to those requiring specific computer, clerical, mathematical, and statistical skills.

Job Responsibilities :

• Provides secretarial services involving routine skills such as word processing (proficiency in the use of Word- perfect), filing, record keeping, prepare draft responses for routine correspondence, operate telephone system, receive and greet visitors / clients, and receive, sort, and distribute mail / packages.
• Responsible for accurately compiling and maintaining data : preparing statistical reports; generating and coordinating regular reports, rosters, summaries, and activities.
• Perform secretarial duties for other staff as directed.
• Operate various types of office machines (eg calculate, FAX, etc) including general maintenance, ordering new supplies, etc…
• Responsible for securing postage, daily posting of letters and / or packages, and inter-agency mailing.
• Prepare Payroll worksheets, purchase orders, check requests.
• Takes minutes at policy council meetings, and at other meetings as assigned.
• Willingly cooperates with other staff in assuring the smooth operation of OPC.

What we provide :

Requirements : You must have :

You should have :