Talent.com
Administrative Assistant

Administrative Assistant

LaunchPointPEODes Moines, IA, US
5 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Company Overview :

  • Old Dominion Strategies (ODS) is a professional services firm supporting the U.S.
  • Department of Homeland Security and its components through mission-focused program management, administrative, and technical services.

Since 2019, ODS has partnered with the Federal Protective Service (FPS) nationwide, delivering reliable, efficient, and responsive support to advance FPS’s mission to protect federal facilities, personnel, and visitors.  Job Summary :

  • The Administrative Assistant provides comprehensive clerical and administrative support to FPS Region 6—including the Regional Office and field offices in Kansas City, St.
  • Louis, and Des Moines.
  • The position supports the Protective Security, Resource Management, and Project Management branches by performing day-to-day office operations, document preparation, meeting coordination, records management, and data entry in FPS systems.

    • Location :

  • 210 Walnut Street, Des Moines, IA Responsibilities / Duties : Compose, type, and enter information into FPS databases, spreadsheets, and correspondence.
  • Prepare letters, reports, and official documents; copy, scan, and file records (electronic and hard copy).
  • Receive, sort, and distribute mail and correspondence; prepare outgoing mail including express shipments.
  • Schedule meetings, conference calls, and teleconferences; prepare agendas, take and distribute meeting minutes.
  • Maintain inventory of office supplies; initiate purchase requests and track deliveries.
  • Collect and report Government Owned Vehicle mileage and maintenance data.
  • Maintain shared drives and databases for Facility Security Assessments (FSAs), Facility Security Committee memoranda, and other FPS documentation.
  • Assemble and submit routine program and status reports at government-directed intervals.
  • Act as liaison with DHS Help Desk for IT, telephone, and service requests; open, track, and close tickets.
  • Track assigned 3155 case control numbers and ensure reports are completed and submitted for review.
  • Assist the FPS Security Management, Law Enforcement Security, and Protective Security Officer programs with data entry, spreadsheet maintenance, and inspection report processing.
  • Monitor HQ-assigned suspense items; collect and compile responses from District Commanders and Branch Chiefs.
  • Support FOIA tracking and documentation as directed.
  • Maintain calendars, conference room schedules, and key control logs.
  • Assist with timekeeping, payroll inputs, and travel coordination (GovTA).
  • Provide HR administrative support such as onboarding documentation and training record maintenance.
  • Perform duties in accordance with FPS policies, DHS standards, and quality expectations.

    • Qualifications :

  • Minimum of five (5) years of experience providing administrative or clerical support in a professional or federal environment.
  • Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access), Microsoft Teams, Adobe Acrobat, and web browsers (Edge / Chrome).
  • Familiarity with federal systems such as LEIMS, GovTA, GSA Fleet, and IT Helpdesk preferred.
  • Strong written and verbal communication, organizational skills, and attention to detail.
  • Ability to manage multiple tasks independently with minimal supervision in a fast-paced environment.
  • Proven professionalism, discretion, and customer-service orientation.
  • Must be a U.S. citizen and able to obtain and maintain a DHS suitability determination and HSPD-12 PIV card.
  • Completion of DHS-required E-Verify and annual Privacy and Security Awareness Training.

    • Education / Certifications :

  • High School Diploma required; Associate’s or Bachelor’s degree preferred.
  • Relevant administrative or office management certifications desirable.

    • Benefits and Perks :

  • Medical / Vision and Dental Plans Holiday and Personal Time Off Pay 401K plan Life Insurance Education and Training Assistance Program (discussed during the on boarding process) Incentive Plans and Referral Bonuses Employee Assistance Programs Old Dominion Strategies is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.   Powered by JazzHR
    • Create a job alert for this search

    Administrative Assistant • Des Moines, IA, US

    Related jobs
    • Promoted
    Sr Administrative Assistant

    Sr Administrative Assistant

    PrincipleDes Moines, IA, US
    Full-time
    The Sr Administrative Assistant will be responsible for providing support to our mid-level leaders within our Benefits & Protection accounting department. This individual will have regular interacti...Show moreLast updated: 1 day ago
    • Promoted
    Clinic Administrative Assistant

    Clinic Administrative Assistant

    Iowa StaffingDes Moines, IA, US
    Full-time
    Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment. Be the "face" of one of our outpatient or hospital facilities...Show moreLast updated: 1 day ago
    Administrative Assistant

    Administrative Assistant

    IntelliPro Group Inc.Des Moines, IA, US
    Full-time
    Quick Apply
    Administrative Assistant Location : Des Moines, IA Duration : 6 Months Job Description High school diploma or equivalent. Three years related experience.Communication and interpersonal skills; a...Show moreLast updated: 30+ days ago
    Offsite Administrative Assistant

    Offsite Administrative Assistant

    PGS ConstructionDes Moines, IA, US
    Full-time
    Quick Apply
    PGS Construction, LLC is seeking a motivated and organized Administrative Assistant to support daily office operations and ensure smooth communication across our construction teams, vendors, and cl...Show moreLast updated: 1 day ago
    • Promoted
    • New!
    Administrative Assistant

    Administrative Assistant

    Carda HealthDes Moines, IA, United States
    Full-time
    So much so that only 10% of qualifying Cardiac and Pulmonary patients attend.At Carda Health, weve reimagined rehab.Our program allows patients to complete inspiring, convenient, life-saving therap...Show moreLast updated: 12 hours ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Iowa StaffingJohnston, IA, US
    Full-time
    Administrative Assistant Opportunity.Robert Half, a trusted industry leader with a reputation for connecting skilled professionals to meaningful jobs, is excited to present this Administrative Assi...Show moreLast updated: 8 days ago
    • Promoted
    Administrative Assistant 2

    Administrative Assistant 2

    State of IowaMitchellville, IA, United States
    Full-time
    Mitchellville - 50169 - Polk County, IA.Corrections - Iowa Correctional Institution for Women (Mitchellville).Serve as the Administrative Assistant II for records at Iowa Correctional Institution f...Show moreLast updated: 2 days ago
    • Promoted
    • New!
    Administrative Assistant 2 -Law Admission

    Administrative Assistant 2 -Law Admission

    Drake UniversityDes Moines, IA, United States
    Full-time
    Title : Administrative Assistant 2.Salary : Commensurate with experience and qualifications of the selected candidate.The Drake University Law School is the premiere private law school in Iowa and on...Show moreLast updated: 2 hours ago
    • Promoted
    Human Resources Administrative Assistant

    Human Resources Administrative Assistant

    Government JobsAmes, IA, US
    Full-time
    Job Title : Administrative Assistant Human Resources Bureau.Join Our Team as an Administrative Assistant Human Resources Bureau. This position is located in Ames, IA and is required to be in-person...Show moreLast updated: 13 days ago
    • Promoted
    Virtual Assistant

    Virtual Assistant

    MCIDes Moines, IA, US
    Full-time
    MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on...Show moreLast updated: 17 days ago
    • Promoted
    Administrative Assistant - Asset Management

    Administrative Assistant - Asset Management

    IntelliPro GroupJohnston, IA, US
    Full-time
    Duration : 07 months with possible extension.Shift : 09 : 00 am to 05 : 30 pm Pay rate : $28.The Administrative Assistant Work and Asset Management provides vital support to the work and asset management...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant - International Tax - Remote Eligible

    Administrative Assistant - International Tax - Remote Eligible

    Eide BaillyDes Moines, IA, United States
    Remote
    Full-time
    Any Eide Bailly office location.The Administrative Assistant - International Tax provides essential support to the international tax team by managing tax filings, client communications, billing pro...Show moreLast updated: 6 days ago
    • Promoted
    Administrative Assistant- Pharmacy

    Administrative Assistant- Pharmacy

    Guardian Pharmacy ServicesAnkeny, IA, US
    Full-time
    With one of the nation's largest, most innovative long-term care pharmacy services providers, there is no limit to the growth of your career. Right Dose Pharmacy, a member of the Guardian family of ...Show moreLast updated: 2 days ago
    • Promoted
    Administrative Assistant 2

    Administrative Assistant 2

    Iowa StaffingMitchellville, IA, US
    Full-time
    Serve as the Administrative Assistant II for records at Iowa Correctional Institution for Women.Provide cross training to records staff for on the job training and act as a resource to staff at all...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    The Judge GroupJohnston, IA, United States
    Full-time
    Job Title : Administrative Assistant.Serve as an Administrative Assistant reporting to executive-level managers.Work closely with other executive Administrative Assistants.Must be a team player with...Show moreLast updated: 4 days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    IntelliPro GroupDes Moines, IA, US
    Full-time
    About Us : Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions.Our commitment to delivering unparalleled service to clients, fostering employee growth, and building...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    PTR GlobalDes Moines, IA, US
    Full-time
    We are seeking a highly organized and detail-oriented Clerk / Administrative Senior to join our team in Des Moines, Iowa. This role involves providing administrative support, managing documentation, a...Show moreLast updated: 3 days ago
    Administrative Assistant

    Administrative Assistant

    Sunrise SystemsDes Moines, Iowa, United States
    Full-time
    Quick Apply
    Are you a detail-oriented professional with 1-2 years of experience in administrative support? We're looking for a proactive Administrative Assistant to join our team!. Provide general administrativ...Show moreLast updated: 30+ days ago