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Administrative Specialist - Chief Nurse Executive

Administrative Specialist - Chief Nurse Executive

Duke Clinical Research InstituteDurham, NC, United States
13 days ago
Job type
  • Full-time
Job description

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.

Work arrangement - Onsite - Duke South

General Description

Provide high-level administrative support to department or group of professionals. Apply knowledge and skills to resolve complex administrative problems independently or with others.

This position will provide support to :

  • Vice President of Ambulatory Nursing and Patient Care Services and the Ambulatory Nursing and Patient Care Services team.
  • Senior Director for Telehealth and Virtual Care
  • Back-Up support for the Office of the Chief Nurse Executive.

Job Duties

  • Schedule and maintain calendars of appointments, meetings and travel itineraries, and coordinate related arrangements.
  • Compose, proofread or edit formal correspondence, memoranda, and short reports for internal or external circulations. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures.
  • Respond to requests for information and provide assistance as appropriate.Prioritize and resolve inquiries (phone, e-mail, in-person)
  • Determine administrative needs for conferences, meetings, seminars or other related high level activity where the leadership is in charge of event. Assemble and arrange for necessary items
  • Submits and monitors expenditures and investigates discrepancies and processes corrective action. Assist with ordering supplies and materials.
  • Coordinate and complete special projects independently or in cooperation with other groups as assigned. Plan and coordinate special events as assigned.
  • Perform other related duties incidental to the work described herein
  • Develop presentation and meeting materials
  • Assist with data collection and tracking
  • Minimum Qualifications

    Education

    High school education or equivalent with five years of administrative support experience of increasing variety, complexity and demonstration of work leadership. Two years postsecondary education with three years of experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND / OR EXPERIENCE.

    Experience

    Healthcare administrative experience preferred.

    Knowledge, Skills, and Abilities

  • Strong time management, organizational, and problem-solving skills and the ability to meet deadlines.
  • Attention to detail and the ability to proofread and edit documents.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Strong interpersonal and communication skills with a focus on professionalism and customer service.
  • Proficiency with Microsoft Suite (including Outlooks and Teams)
  • Experience with SAP and Concur preferred
  • Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

    Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

    Essential Physical Job Functions :

    Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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    Executive Administrative Specialist • Durham, NC, United States

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