Legal Assistant

Job Description

The purpose of this position is to provide support to a unit that directly works with education, schools, administrators, families of Arizona students, and other governmental constituents, including the Legal unit.

The primary duties for this position are administrative, including but not limited to the following :

• Assist attorneys with aspects of the legal process, including administrative case management and support for litigation and public records;
• Coordinate and draft documentation, including but not limited to witness / exhibit lists and depositions;
• Manages case file maintenance, including indexing and filing case materials; - Reviews information and analyzes documents;
• Plans, organizes, and prepares investigations of alleged administrative or legal violations of laws, rules, regulations, and policies enforced by the Department ;
• Reviews information and analyzes documents;
• Maintains a strict level of confidentiality.
• Located at the agency's South campus in downtown Phoenix, this position will be part of a standard office environment and will be 100% on-site and in-office, where expected dress-code is business and business-casual.

Required

This is a full-time in-office position and requires candidate to be in-office Monday through Friday, from 8AM through 5PM, except State holidays.

Skilled in :

Teamwork

Planning / organizing

Mult-tasking

Time-management

Clear / concise oral and written communication

Use of computers and other technical devices / programs / software

Conducting legal and investigative research and using effective techniques and tools

Critical and logical analysis, including skills in analyzing and accurately interpreting copious amounts of information

Knowledge in :

Arizona administrative practices and procedures and personnel rules and requirements

Techniques and methods of records searching to include legal and investigative

techniques and tools, including the internet, databases, and other sources of information relevant to agency investigations

Knowledge of preparing legal and investigative reports, spreadsheets and the documents necessary for successful prosecution

Ability to :

Interact professionally with coworkers and the public using appropriate tact and patience

Display courteous, ethical and professional behavior

Multi-task, prioritize, and adapt to changing circumstances

Experience

Paralegal or similar role

Possess competent computer skills

Education

Associate’s degree or higher

Preferred Skills

J.D. degree or similar

Preferred Skills

Technology :

Computer : high-level of PC proficiency and familiarity with Microsoft Office applications and Windows (Outlook, Excel / Word / PPT, Teams / SharePoint, etc.)

Multi-monitors

Experience with electronic document review platforms

Phone : conference (multi-line) phone lines

Legal :

Assist with the preparation of briefs, memoranda, exhibits, including proofreading

Requirements

Associates Degree