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Administrative Operations Coordinator (Hybrid)

Administrative Operations Coordinator (Hybrid)

Team Esface Basketball AcademyRedwood City, CA, US
29 days ago
Job type
  • Part-time
  • Quick Apply
Job description

Administrative Operations Coordinator (Hybrid)  The Peninsula's Premier Basketball Academy for Youth Basketball :

  • Team Esface Basketball Academy Are you a meticulous numbers wizard with a passion for sports and youth development?
  • Do you thrive in a fast-paced environment where every day brings new challenges?
  • If so, we have an exciting opportunity for you!
  • Team Esface Basketball Academy is a rapidly growing organization dedicated to nurturing young athletes and helping them reach their full potential both on and off the court.
  • We're seeking a dynamic and detail-oriented Administrative Operations Coordinator to join our team and play a crucial role in our continued success.

Position Overview :

  • The Administrative Operations Coordinator will be an essential member of our team.

    • Main duties include ensuring the smooth operation of our financial processes, completing administrative tasks, assisting HR with administration, and ensuring smooth program operations.  Qualifications :

  • Associate's or Bachelor's degree in business administration, finance, or a related field is preferred.
  • Proven experience (2+ years) as a bookkeeper, administrative accountant, Human Resource, or similar role.
  • Strong proficiency in Quickbooks Online software and Google Business Suite (Gmail, Drive, Docs, etc).
  • Excellent organizational and multitasking abilities.
  • Exceptional attention to detail and accuracy.
  • Effective communication and interperso nal skills .
  • Passion for youth development and basketball is a plus.
  • Prior experience in a sports or youth organization is preferred but not required.

    • KEY RESPONSIBILITIES :

  • Financial Management : Maintain records of financial transactions by establishing accounts, allocating and posting transactions for current and long-term liabilities that comply with federal, state, and local legal requirements.

    • Responsibilities include :

  • Accounts payable / receivable, payroll processing, prepaid, accrued liabilities, unearned income, current assets, and bank reconciliations.
  • Maintain historical records by filing documents Prepares monthly financial reports by collecting, analyzing, and summarizing account information and trends to support decision-making.

    • Budgeting :

  • Assist in creating and monitoring budgets for various programs and initiatives within the academy.

    • Reporting :

  • Generate financial reports and summaries to support decision-making.
  • HR Assistant Maintains employee data in the Paycor system for both new and existing employees.

    • Assist in compliance with federal and state laws Respond to federal, state, and local government notices regarding employee Administrative Support :

  • Handle administrative duties.

    • Responsibilities included :

  • Office Management - managing schedules, coordinating meetings, and maintaining office supplies.

    • Team Collaboration & Onsite Operations :

  • Work closely with coaches, staff, and management to ensure efficient program operations.

    • Customer Service :

  • Provide excellent service to parents, athletes, and visitors who contact or visit the academy.

    • Ad-Hoc Tasks :

  • Perform other duties as needed to contribute to the academy's success.

    • Onboarding Part-time employees HR Compliance administration    Work Arrangement :

  • We are excited to offer a Hybrid Position that combines the flexibility of working from home with the benefits of in-person collaboration.
  • While some of the work can be done remotely, this role requires onsite for specific tasks and meetings on designated days each week.
  • This arrangement allows a balanced work environment, leveraging the best of both remote and in-person work settings.

    • What We Offer :

  • Dynamic organization in growth Collaborative Team Company-issued hardware - Apple technology Onsite fitness access Team Esface Basketball Academy is an equal opportunity employer and welcomes candidates from all backgrounds to apply.
  • Candidates will need to receive a background check before starting employment
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    Administrative Coordinator • Redwood City, CA, US