Sr. Administrative Manager (Institute for NanoBioTechnology) - #Staff

Sr. Administrative Manager

We are seeking a Sr. Administrative Manager for the Institute of NanoBioTechnology (INBT) at the Whiting School of Engineering, Johns Hopkins University. INBT is a diverse, multidisciplinary team of faculty and students dedicated to breakthroughs at the interface of nanoscience and living systems. The Sr. Administrative Manager is responsible for overall administrative, financial, and operational management for a large and complex department typically with activities on multiple sites and / or multiple service lines. This position provides strategic direction and day-to-day oversight of administrative and financial matters. Areas of focus include finance; human resources; academic, research or clinical operations; compliance; infrastructure matters. The Sr. Administrative Manager is responsible for most or all the following : staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; oversight of financial functions and processes; facilities / space management oversight; operational activities of a clinical or academic / research department.

Specific Duties & Responsibilities

Financial Management

• Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary account, etc.).
• Ensure the accuracy of monthly account statements.
• Oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
• Oversee the procurement process for all assigned accounts.
• Oversee maintenance of accurate records and preparation of documents and timely response to audit requests.
• Advise leadership on resource needs and financial risks.
• Develop, update, and amend departmental financial processes and policies.
• In partnership with the department leadership develop annual operating budget(s) and five-year plans.
• Provide detailed analysis, evaluation, and projections to support strategic plans.
• Develop and maintain various finance management systems.
• Design and produce various monthly, quarterly, and annual reports used for strategic planning.

Administration

Human Resources

Operations and Program Management

Minimum Qualifications

Preferred Qualifications

Technical Skills and Expected Level of Proficiency

Classified Title : Sr. Administrative Manager Role / Level / Range : ATP / 04 / PE Starting Salary Range : $73,300 - $128,300 Annually (Commensurate w / exp.) Employee group : Full Time Schedule : 37.5 hrs / wk, M-F FLSA Status : Exempt Location : Hybrid / Homewood Campus Department name : Institute for NanoBioTechnology Personnel area : Whiting School of Engineering