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Program Assistant (HIPPY) Palm Beach

Program Assistant (HIPPY) Palm Beach

Family CentralWest Palm Beach, FL, United States
2 days ago
Job type
  • Full-time
Job description

Program Assistant (HIPPY) Palm Beach Family Central, Inc.

Family Central is an Affirmative Action / Equal Opportunity Employer , a Drug Free Workplace and requires drug testing.

Qualifications

  • High school diploma or equivalent required; CDA preferred.
  • One year experience in administrative support functions required.
  • Detail oriented with excellent organizational and multi?tasking skills.
  • Ability to adhere to deadlines and work flexible hours including evening and weekends.
  • Computer literate with proficiency in MS Office (Word, Excel, PowerPoint) and database experience required.
  • Valid Florida drivers license or Florida ID card.
  • Level 2 background screening required.
  • Comfortable working collaboratively with other professionals, personnel, direct service providers and diverse populations.

Responsibilities

  • Provide administrative and on?site support to the HIPPY programs in Miami?Dade and Broward.
  • Maintain adequate supplies and prepare agendas, recording, and typing minutes.
  • Answer telephones and respond to inquiries.
  • Prepare and draft correspondence and program documents; file, maintain, and update program forms.
  • Assist with the preparation of workshops and meetings; complete purchase orders and check requests.
  • Process travel requests and vouchers; maintain schedules and calendars and secure meeting locations.
  • Track and ensure the return of all materials and assist with the monthly distribution of HIPPY curriculum materials.
  • Create service documentation forms and enter program data into required database(s).
  • Generate and distribute monthly attendance reports; create flyers, brochures, and presentation slides.
  • Review marketing materials to ensure proper formatting, updated company required bugs, letterhead, and coordinate the production of the materials with vendor.
  • Maintain updated HIPPY binders, spreadsheets, and records; participate in audits.

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