Administrative Assistant

Job Description

Job Description

Description

Job Title : Administrative Assistant

Location : Philadelphia, PA

Job Type : Full-Time

The Administrative Assistant will support day-to-day operations by performing administrative tasks and providing assistance to [team / department]. This role is crucial to maintaining the smooth operation of our office and ensuring efficient communication across teams. The ideal candidate is organized, proactive, and able to handle a wide range of responsibilities with professionalism.

Key Responsibilities

• General Office Support : Manage office operations, including handling incoming calls, emails, and correspondence, greeting visitors, and maintaining a clean, organized work environment.
• Scheduling & Coordination : Schedule and coordinate meetings, appointments, and events; manage calendars and prepare meeting agendas and minutes as needed.
• Document Management : Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.
• Communication & Correspondence : Prepare and distribute internal communications and announcements; draft and format external correspondence and reports.
• Expense & Invoice Tracking : Assist with processing expenses and maintaining accurate records for billing and financial tracking.
• Project Support : Provide administrative assistance on projects, including research, data entry, and basic report preparation.
• Supply Management : Monitor and order office supplies; maintain inventory and manage vendor relationships.

Skills, Knowledge and Expertise

Benefits