Textbook Manager / Digital Buyer

Associated Students UCLA, as a responsive student-centered organization, provides innovative and excellent services, programs, products, and facilities for the entire UCLA community. ASUCLA was created when the campus first opened in 1919. Even in the very early years, ASUCLA meant student government, student publications, and student services such as a bookstore and cafeteria. Today, ASUCLA has evolved into a four-part organization. These four entities collectively make up the largest student association in the country. The four entities are :

• Undergraduate Students Association – elected representatives of the undergraduate student body.
• Graduate Students Association – elected representatives of the graduate student body.
• Student Media – this includes the Daily Bruin, UCLARadio.com, the Bruin Life Yearbook, and seven different magazines.
• Services & Enterprises – this division is designed to meet the everyday needs of students and the campus community. Major divisions are the Student Union, Event Services, UCLA Restaurants, UCLA Store, UCLA Photography, and Trademarks & Licensing.

Goals of Associated Students UCLA :

Products - To provide essential and convenient items that are easily accessible, of high quality, and low cost, including, but not limited to, academic support, food, trademark merchandise, and convenience products. In addition, to continue evaluating the utility and convenience of all products to make improvements that will best serve the UCLA community.

Facilities - To provide a welcoming environment that contains as much space as possible for the optimal functioning of general academic support, student governments, student organizations, and social gatherings. To have state-of-the-art venues for programming and efficient, aesthetic, and multi-functional commercial outlets.

Programs - To provide and support a diversified array of programming by prioritizing student-run, student-initiated, student-centered programming that reflects the needs of the campus community in order to enhance educational, cultural, and developmental social interaction.

Services - To provide an outstanding level of support to student government, student groups, and student programs through the state-of-the-art office and community spaces, and by providing adequate financial resources and personnel to ensure an active and vibrant campus life.

Textbook Manager & Digital Buyer

Salary Range : $52,369- 67,000

Department : New Text

Summary of Key Responsibilities :

Under direction of the Book Division Manager, manages administrative activities that support department operations, including primary responsibility for implementation & growth multiple digital course material programs and all supporting systems. Develops NetSuite reporting and consults on third party system reporting to support all text department operations, both digital and print. Joint responsibility for the collection, processing & oversight of textbook requisitions, data entry, placement & maintenance of purchase orders, order tracking, receiving and reconciliation issues. Ensures the proper setup, operation and customer support for the Bruin One Access & Inclusive Access course material programs. Assists in coordinating, integrating, auditing and troubleshooting of systems used in support of Bruin One Access & Inclusive Access including : NetSuite, VitalSource, publisher courseware platforms, Canvas LMS (Bruin Learn), enrollment data (Registrar) and student accounts (Bruin Bill). Ensures timeliness and accuracy of all buying office activities through regular audits, and coordination with publishers, distributors and system providers. Cultivates positive relationships with UCLA faculty / staff and performs first-line of contact faculty / staff / publisher support for departmental systems including Textbook Requisitions, Bruin One Access and Inclusive Access. Assists the Book Division Manager in developing departmental processes and the billing, invoice processing and reconciliation of digital programs. Hires, schedules, trains, evaluates and counsels staff in all activities. Hours include some evenings / weekends, and overtime during peak periods.

Qualifications :

Requires 3+ years related management experience, preferably in a college book store environment. Experience must demonstrate : effective handling of multiple priorities and timelines; effective interface with diverse individuals / groups; attention to detail and accuracy in performing work. Clerical skills requirements are : corrected keyboard skills of 50+ WPM; PC word processing / spreadsheet and retail book systems proficiency. BA / BS required, or the equivalent combination of education and experience.

Supervises :

Directly and indirectly supervises professional and part-time / student staff.

Physical Requirements :

Frequent walking, sitting, standing, bending, stooping, reaching; occasional lifting up to 50 lbs.

Background Verification :

Fingerprinting Background Verification required.

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