Contract Supervisor

Contract Supervisor

Under the direction of the Director of Finance (DOF), the Contract Supervisor (CS) of Omni Family Health (Omni) provides leadership and guidance to a growing network of state-of-the-art health centers serving California's Central Valley. As a member of the organization's Fiscal Department, the CS is responsible for overseeing and managing the entire contract lifecycle, from preparation and review to updates, tracking, and data entry, ensuring accuracy and compliance at every stage. This role is critical to timely contract execution by collaborating closely with internal departments, external vendors, and the legal team to support organizational goals and mitigate risk.

Job Duties :

• Responsible with overseeing and enforcing the organization's contract development and management processes, ensuring alignment with core values such as integrity and regulatory compliance.
• Provides oversight and guidance to contract staff, ensuring efficient contract execution, compliance with policies, and achievement of performance benchmarks. Promotes teamwork and provides guidance through training and development, contributes to performance reviews, scheduling, handles disciplinary actions, and makes hiring and termination recommendations to senior leadership when appropriate.
• Performs preliminary review of contracts and documents to ensure accuracy and compliance with legal and regulatory requirements. Collaborates with internal departments and executive leadership prior to final approval. Coordinates with the office of the Chief Executive Officer (CEO) to secure authorized signatures.
• Conducts detailed analysis of contract terms and conditions to identify potential risks, strategic opportunities, and compliance concerns.
• Works directly with Legal Counsel on contracts requiring legal review and collaborates to develop standardized contract templates that adhere to state and federal regulations.
• Develops standardized language and guidelines for contracts, including budget presentation, payment terms, release clauses, general provisions, and special conditions.
• Collaborates with relevant departments to review contractual performance, ensuring compliance with terms and identify potential conflicts. Recommends revisions prior to contract renewal and assists in updating contracts, agreements, and other contract-related documents.
• Monitors, analyzes, and reports on expiring contracts, collaborating with department leadership to prevent disruption in patient care, operational continuity, or price stability. Prepares vendor termination letters in accordance with organizational policies and contractual obligations.
• Resolves any issues or discrepancies that arise during the contract process, and escalates more complex matters to senior leadership for resolution.
• Aids in the development and monitoring key performance indicators (KPIs) to assess contact lifecycle efficiency, compliance adherence, and overall performance of the contract management process.
• Enforces policies, practices, procedures, and work rules in accordance with approved organizational guidelines. Assists senior leadership in developing and implementing new or revised policies.
• Manages and utilizes contract management software to securely store contract documents, maintain electronic filing systems, and implement alerts for key contract milestones such as effective, renewal, and termination dates.
• Prepares and delivers contract documentation and reports to senior management in support of audits and other organizational inquiries, as needed.
• Provides training and guidance to operational, administrative, and clinical staff on contracts, agreements, leases, and other binding documents to ensure understanding and compliance.
• Participate in ongoing professional development through training and informational meetings to enhance knowledge of corporate law and support effective contract management.
• Ensures the department provides cohesive support to the mission, vision, and core values while delivering superior customer service.
• Works closely with all corporate branches, divisions, and / or departments in accordance with Omni's policies and procedures.
• Other duties and / or responsibilities as the CS may be assigned from time to time.
• Some travel may be required.

Additional Duties :

Qualifications, Education, and Experience :

Skills / Competencies :

Service Commitments :

Responsible to : Director of Finance

Classification : Exempt