Executive Administrative Assistant

Job Title : Executive Administrative Assistant

FLSA Status : Full Time - non-exempt

Reports to : Operations Director

Schedule : FT

Closing Date : 5 / 1 / 2024

Rate of Pay : $

Benefits : Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following :

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Scope of Position : Provides organizational support to the Divisional Secretaries for El Paso County and administration which includes business, finance, and development.

Also, will work as the lead and trainer to all department administrative assistants to ensure standards are consistent throughout the enterprise.

Essential Functions :

• Works as a support for the Divisional Secretaries for El Paso County.
• Process all calls and contacts for the Divisional Secretaries for El Paso County.
• Composes and writes letters as required / needed, including email correspondence.
• Receives and processes outgoing and incoming mail specific to the Divisional Secretaries for El Paso County.
• Manage and organize the Divisional Secretaries ’s appointments and calendar.
• Organize, and set up various meetings for the Divisional Secretaries for El Paso County as directed.
• Prepare church documents such as memorial folders as requested
• Send flowers and cards as requested for funerals
• Assist the Corps Officers and Corps assistants as needed for special projects
• Will be responsible for all hard copy record retention and shredding of expired files

Advisory Organizations

• Attend monthly Advisory Board meetings, prepare, and distribute agenda and take minutes
• Maintain current member roster.
• Send reminders for all events.
• Assist with major special events such as fundraisers, and training events.
• Attend all SAWA meetings and assist as needed.

Office Activities

• Receive, process, and distribute incoming mail and deliveries.
• Get mail from the post office lock box.
• Write letters on behalf of Officers and Operations Director when requested.
• Send FedEx mail and packages when requested, keep supplies in stock for admin staff and officers.
• Maintain office equipment-postage meter and copier for 910 Yuma as well.
• Inventory and order office supplies for 910 Yuma also.
• Send flowers and or cards for hospitalizations and bereavements for employees, church members and others as requested.

Education and Work Experience :

• Associate degree or equivalent preferred
• 5+ years of experience in Administrative Office

Knowledge, Skills, and Abilities Required :

• Ability to work independently with little or no supervision
• Ability to maintain a high level of confidentiality
• Excellent verbal and written communication skills
• Excellent organizational skills
• Ability to prioritize
• Ability to meet deadlines and manage multiple tasks
• Must be 21 yrs of age and have a Colorado Driver’s License

Software-related skills :

• Microsoft Word and Excel required
• Will work in Weekdone (for staff) and OnBoard (for Advisory Board)
• Microsoft Outlook, working knowledge of integrated database applications and ability to use new software programs with basic training.

The Salvation Army Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible.

Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Acknowledgement of Religious Purposes of The Salvation Army

I have been informed and understand The Salvation Army's religious purpose and status as a church. In my employ, I will not undermine the religious mission or religious purposes of the organization, nor will my professional conduct conflict with, interfere with, or undermine its religious programs or religious purposes.

Physical Requirements :

Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead.

Ability to operate telephone. Ability to lift to 25 pounds. Ability to access and produce information from the computer.

Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation.

A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship.

Statement of Confidentiality :

The Executive Administrative Position occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of the Intermountain Division in all job-related matters.

Employment at Will

Employees of The Salvation Army are considered employees at will. This means that the employment arrangement between the employee and The Salvation Army may be terminated by the employee or by The Salvation Army at any time with or without cause.

No Salvation Army representative may change the at will employment relationship through oral or written promises.