Event Marketing Specialist (Retail & Brand Activation)

Event Marketing Specialist (Retail & Brand Activation)

Location : New York NY 10017 (Onsite Hybrid) - The exact days in the office can vary. There will be moments that we request weekend support from this individual; we will work to stay within their weekly hours.

Duration : 3 Months with possible Extension

Pay Rate : $35.71 / hr. W2 All Inclusive

Work Hours : 8 : 00am to 5 : 00pm

Interview : Onsite / Virtual

Required Years of Experience : 2 Years

JOB SUMMARY :

We are seeking a highly organized and proactive Event Marketing Specialist to support the execution of retail athlete and brand activation events for Oakley and Costa. This role requires someone who thrives in a fast-paced environment can manage multiple workflows simultaneously and supports both event logistics and marketing operations with precision and accountability.

RESPONSIBILITIES :

Event Execution Support

• Coordinate logistical details for NA events ( shipping freight tracking timelines run-of-show updates ).
• Manage vendor communication for installs tear-downs printing and on-site needs.
• Own asset ordering inventory tracking replenishment and post-event returns.
• Build and maintain event checklists packing lists and production trackers.
• Support athlete travel logistics (flights hotels per diem coordination) when required.
• Handle credential requests approval forms insurance certs and compliance submissions.
• Manage on-site support tasks : setup breakdown booth upkeep product display refresh badge pickup etc.
• Process all invoices POs coding and budget tracking for events.

Administrative and Operational Backbone

Event Marketing Support

REQUIRED EXPERIENCE & MINIMUM QUALIFICATIONS

PREFERRED ATTRIBUTES

CANDIDATE SELF-ASSESSMENT SKILL MATRIX

(Candidate to self-score on a scale of 1 Beginner to 10 Expert )

Skill Category

Required / Preferred

Self Rating (1 10)

Years of Experience

Notes / Examples

Event Coordination & Logistics

Required

Vendor & Supplier Management

Required

Marketing Operations Support

Required

Project Management (Timelines Calendar Tracking)

Required

Asset Management (uploading organization)

Required

Budgeting / Purchase Orders / Invoice Processing

Preferred

Microsoft Excel / Google Sheets

Required

PowerPoint / Deck Editing

Required

Light Creative (cropping resizing file handling)

Preferred

Retail Display / Window Install / Event On-Site Support

Preferred

Communication & Stakeholder Management

Required

Ability to Work Independently and Meet Deadlines

Required

Key Skills

Digital Marketing,Marketing,Google Analytics,Pardot,HTML5,MailChimp,Marketing Automation,Salesforce Marketing Cloud,HubSpot,Responsys,Email Marketing,Social Media Management

Employment Type : Full Time

Experience : years

Vacancy : 1