Marketing Events SpecialistBernard Nickels & Associates • New York, New York, United States

Marketing Events Specialist

Bernard Nickels & Associates • New York, New York, United States

21 hours ago

Job type

Full-time

Job description

Job Description

Job Title : Marketing Events Specialist

Type : Temp (possible perm)

Pay Rate : $30–$33 / hr

Work Hours : 40 hours / week

Start Date : ASAP

Length of Assignment : 3 / 26 / 2025 with possibility of extension

Location : New York, NY (Hybrid : 3 days onsite, 2 days WFH — days may vary)

Note : Some weekend support may be required (still within 40 hours)

Key Responsibilities

Event Execution Support

Coordinate logistics for North America events (shipping, freight, tracking, timelines, run-of-show updates)
Manage vendor communication for installs, tear-downs, printing, and on-site needs
Oversee asset ordering, inventory tracking, replenishment, and post-event returns
Build and maintain event checklists, packing lists, and production trackers
Support travel logistics (flights, hotels, per diem coordination) when needed
Handle credential requests, forms, insurance certificates, and compliance submissions
Provide on-site support : setup, breakdown, booth upkeep, product display refresh, badge pickup
Process all invoices, POs, coding, and budget tracking related to events

Administrative & Operational Support

Maintain event calendars, timelines, and deliverables

Manage cross-functional updates (event status, shipping updates, asset delivery confirmations)

Maintain tracking documents for events, seeding, print, and account needs

Quality-check all deliverables before distribution

Handle recurring operational tasks that keep the team organized

Event Marketing Support

Execute asset delivery (cropping, resizing, uploading, distributing to partners)

Maintain the asset hub so partners always have current materials

Track partner requests and provide status updates

Support production of in-store print materials (quotes, print orders, specs, approvals)

Update sell-in decks, product sheets, and one-pagers

Pull basic reporting (sell-through snapshots, placement logs, activation recaps)

Coordinate retail window installs and in-store event support with vendors and store teams

Minimum Requirements

Experience supporting events or marketing operations in a fast-paced environment

Strong project management across timelines, logistics, vendors, and tracking documents

Highly reliable and accountable; able to meet deadlines independently

Clear communicator with ability to manage multiple stakeholders

Proficiency in Excel / Sheets, PowerPoint, shipping platforms, and asset management tools

Preferred Qualifications

Comfortable working onsite at events; proactive problem-solver

Detail-oriented with strong quality control on assets and print materials

Experience with creative routing, production timelines, and light design edits

Ability to anticipate needs and manage priorities independently

Required Experience

2+ years of relevant experience

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Marketing Specialist • New York, New York, United States

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