Part-Time Student Outdoor Adventures Logistics Support Program Assistant, Recreational Sports

Job Summary

The IU Outdoor Adventures (IUOA) Program Assistant (PA), reporting to the Skill Development Coordinator, provides essential administrative and logistical support for programs including workshops, trainings, and adventure trips. This role is also critical in coordinating internal and external communication, ensuring the administrative team and student staff (Trip Leaders, Ambassadors) are aligned on all unit projects and events.

Department-Specific Responsibilities

• Assist with coordinating logistics for workshops and adventure trips, including setup and teardown of materials, managing registration and attendance, and preparing trip documentation and waivers.
• Support participant communication and documentation, ensuring timely responses to inquiries, accurate collection of forms, and clear pre-trip instructions.
• Assist with the Ambassador Program, including scheduling support, tracking engagement metrics, and organizing materials for outreach and recruitment events.
• Assist with program records and reporting, maintaining documentation such as waivers, registration logs, feedback forms, and training records, and contributing to summary reports.
• Assist with maintaining and organizing program resources, including inventory of training materials, manuals, and outreach supplies.
• Coordinate internal and external program communication, including compiling and distributing weekly newsletters, responding to participant inquiries regarding registration, scheduling, waitlists, and general program information via email and phone.
• Participate in administrative team activities, attending regular meetings, and contribute updates on programs and outreach efforts as assigned.
• Uphold relational service standards, serving as a role model in delivering exceptional service and ensuring a positive experience for participants and staff.

Qualifications

EDUCATION

Required

• Currently enrolled as a student at Indiana University

WORK EXPERIENCE

Required

• Outdoor education experience such as outdoor trip leading, environmental education, experiential education or related experience

LICENSES AND CERTIFICATES

Preferred

• Outdoor Skills Certifications such as Leave No Trace, American Canoe Association, American Mountain Guide Association, National Outdoor Leadership School, Bike Instructor Certification Program, Wilderness Education Association, or certifications from other entities that address these skills or equivalent experience
• Wilderness First Aid First Responder OR American Red Cross First Aid/CPR

SKILLS

Required

• Technical proficiency in 1 or more outdoor activity areas
• Exceptional organizational skills and meticulous attention to detail
• Proven ability to work independently, manage multiple deadlines, and prioritize tasks effectively
• Proficiency with Microsoft Office Suite (Word, Excel, Teams, Outlook)

Preferred

• Experience supporting recreational or outdoor program logistics (e.g., trip planning, workshop coordination)
• Experience with marketing, outreach, or internal communications, especially using digital channels (e.g., mass email platforms, digital newsletters)
• Experience with university Learning Management Systems (e.g., Canvas)

Working Conditions / Demands

This position requires remaining stationary and maintaining attention for long periods of time and frequently moving about the workspace. Positions require working both indoors and outdoors and ability to move objects up to 50 pounds with assistance. The person in this role must be able to perform the essential functions with or without an accommodation.

This position will travel to off-site locations outdoors that will vary by trip.

Additional Information

Explore detailed descriptions of all RecSports part-time positions on the Recreational Sports Employment Opportunities website and find the perfect fit for you.

Work Location

Eigenmann Hall Outdoor Adventure Center

Student Recreational Sports Center

Bill Garrett Fieldhouse/School of Public Health

Bloomington, Indiana

This is an in-person position.

Advertised Salary

$18.55 per hour

Work Hours

Minimum of 20 hours per week, not to exceed 29 hours per week across all campus positions.

Flexible scheduling is available and may vary by position.

Early morning, evening, and weekend shifts may be required.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Student Employee

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.See Indiana University Notice of Non-Discrimination here which includes contact information.