Program Coordinator

Johnson Service Group (JSG) is currently looking for a Program Coordinator with Transportation sector experience. This is a contract to potential direct hire opportunity with one of the world’s most respected design, engineering, and project management consultancies and will be located in Bartow, FL.

Pay rate : $30-$33 per hour

Duties And Responsibilities

• Coordinate with the District legal office, District Local Program Administrator, Department Project Managers, various other Department personnel and local governments to prepare and execute all local program agreements and supplemental agreements ensuring that agreement language, funding, and Scope of Service language is clear and concise.
• Ensure project documentation meets the necessary standards as described in the Joint Participation Agreement (JPA) Procedure for the State funded programs and the Local Agency Program (LAP) Manual for federally funded programs.
• These programs are : LAP, Small County Road Assistance Program (SCRAP), Small County Outreach Program (SCOP), County Incentive Grant Program (CIGP), Transportation Regional Incentive Program (TRIP), Economic Development Transportation Fund Program (EDTF), reimbursement agreements, and locally funded agreements.
• Coordinate with Department project managers and local agency project managers to assure funds for local agency projects are programmed correctly in the Department's Work Program.
• Coordinate the execution of amendments, close outs, and other related documents. Coordinate review and processing of all requests for time extensions for JPAILAP projects, make recommendations to the District Local Program Administrator, and provide approval / disapproval.
• Input agreements, amendments and other related documentation into various electronic document management systems including, but not limited to Project Suite Enterprise (PSEE), Local Agency Program Information Tool (LAPIT) and Florida Accountability Contract Tracking System (FACTS).
• Coordinate with appropriate Department staff to ensure JPAILAP requirements are met for the Planning, Project Development & Environment (PD&E), Design, Right of Way, Construction, and Construction Engineering. Inspection phases, including all state and / or federal procedures, guidelines and regulations. Ensure that proper documentation is obtained from the local agency for utility, railroad, and right-of-way activities.
• Coordinate the District's EDTF program handling all functions related to the administration and execution of the program. Active in application review, scope development, agreement development and processing, fund encumbrance, and invoice review and processing. Coordinate with all parties including Central Office, the Program Management Administrator, the State Local Program Administrator, the Transportation System Development Manager, project managers, attorneys, and various other Department and local agency personnel.
• Coordinate the Federal Highway Administration (FHWA) Emergency Relief Program (ERP). Respond to inquiries from local agencies regarding ERP policies. Develop and process agreements, encumber funds, and review and process invoices related to ERP.
• Coordinate with District and local agency staff to obtain and review documentation associated with Professional Services Contracts for all professional services phases for LAP projects. Ensure local agency advertising. Audit award procedures and ensure local agency contracts comply with federal requirements.
• Coordinate review of all JPNLAP invoices with the Department Design Project Manager. Construction Inspector for payment approvals before processing.
• Monitor active JPA / LAP agreements to ensure local agency invoices are received. Audit, reconcile and process invoices related to JPAILAP agreements by working directly with Department Project Managers and local agencies. Prepare Summary of Contractual Services Agreement / Purchase Order Form and submit invoices for payments in a timely manner to avoid projects appearing on the Non-Activity and / or Federal Financial Integrity Review and Evaluation (FIRE) Report. For any projects on the Non-Activity and / or FIRE Report, research and contact local agencies for the prompt removal of the JPA / LAP project from the report. Perform close-out reviews, coordinated with Central Office Unit staff to address and resolve revenue and expenditure issues.
• Monitor projects and commitments to ensure minimum roll forward and minimum certified forward amounts each year.
• Prepare all documents and provide to the District Work Program section for authorization of projects prior to encumbering funds or executing agreements. Monitor Work Program to assure programmed funds are in the Adopted status before executing agreements. Input data Into the Contract Fund Management System to commit (encumber) funds prior to execution of agreements.
• Support all audits of JPN / LAP projects to provide requested information and answer questions regarding the oversight and management of the projects.
• Coordinate Single Audit Act requirements for state and federally funded projects with Central Office.
• Coordinate with the Local Agency to ensure that proper documentation is received for LAP Certification, Recertification and final approval of the administrative checklists. Assist the District Local Program Administrator in conducting project performance evaluations. Coordinate and / or facilitate training for certified LAP agencies to maintain certification status by working with Central Office staff and District functional area expense.
• Identify process inefficiencies and provide input for process improvements. Assist with the development of processes and procedures for the District JPNLAP program.
• Perform other duties as required

Requirements

Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with over 35 years of experience investing in people and companies.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

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