Administrative & Accounting Coordinator

Direct message the job poster from Waste Not Consulting

Founder, Waste Not Consulting | Zero Waste Enthusiast | Waste Audit Expert | Public Speaker | 1% for the Planet | I help businesses cut waste, save…

Job Title : Administrative & Accounting Coordinator

Location : Southern California

Employment Type : Full-Time

About Waste Not Consulting

Waste Not Consulting is a woman- and minority-owned sustainable waste management firm based in Carlsbad, CA, serving clients nationwide. We help businesses reduce their environmental impact through waste audits, diversion reporting, recycling program design, education, and waste brokering. Our team blends proven expertise with creative problem-solving to deliver strategic planning, outreach, behavior change, and ongoing education. We're committed to advancing equity and inclusion, believing that a diverse team and community partnerships are key to developing impactful, innovative solutions for the clients and communities we serve.

Role Overview

The Administrative & Accounting Coordinator supports both the operational and financial functions of the company. This role manages accounts receivable and payable, processes invoices and payments, and maintains accurate financial records. In addition, the coordinator provides general administrative support, including client onboarding, document preparation, vendor communication, and office organization. This position is ideal for a detail-oriented, organized professional who enjoys balancing accounting responsibilities with administrative tasks, thrives in a collaborative small-team environment, and is motivated by Waste Not Consulting's mission to advance zero waste practices.

Responsibilities

• Manage accounts receivable and payable, reconcile invoices, process payments, and maintain accurate financial records
• Assist with budget preparation, monitoring, and reporting
• Generate periodic financial summaries, balance sheets, or profit / loss statements for management review
• Maintain certificates of insurance and other required documentation
• Assist with client onboarding process
• Create, edit, and format business documents
• Maintain and organize digital and physical filing systems according to office protocols
• Serve as the point of contact for service providers, ensuring timely service, accurate billing, payments and contract renewals
• Maintain office policies, procedures, and administrative systems
• Maintain organized records such as contracts, financial documents, vendor files, and compliance materials
• Provide general administrative support to the team and assist with special projects as needed

Capabilities and Qualifications

Equal Employment Opportunity Statement

Waste Not Consulting is committed to being an Equal Opportunity Employer, valuing diverse perspectives and life experiences. Waste Not prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state / provincial, or local laws. Waste Not Consulting will accommodate the disability-related needs of applicants as required by law.

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