Executive Assistant

Executive Assistant

As our Executive Assistant, you will :

• Be responsible for word processing and spreadsheet requirements for Board members, Senior Management Team, and President / CEO. Handle major document preparation projects, coordinating, photocopying, collating, and distributing for these groups.
• Prepare monthly Board reports and coordinate distribution and receipt of materials by Board members.
• Maintain the master records of corporate documents, Corporate Policy Manual, Board Committee and Board materials. Process and file confidential reports, records, and documents.
• Update, duplicate, and distribute ACU Corporate Policy manual, ByLaws, Rules and Regulations, ASI letters, and other materials as required to appropriate staff, auditors, and Board members.
• Screen the President / CEO's incoming phone calls, arrange appointments, and prioritize and organize daily mail. Conduct courtesy reminder calls or e-mails to individual Directors to remind them of scheduled meetings. Call out-of-town directors to schedule attendance at committee and board meetings and supply them with needed materials.
• Track education seminars for board. Assist Board Education and Development Committee as needed.
• Schedule board conference room for monthly and special Board and Committee meetings. Attend Board and Committee meetings and draft meeting minutes to be reviewed by appropriate Committee Chair and President / CEO prior to distribution.
• Write meeting minutes for senior management meetings as needed prior to approval by meeting attendees.
• Handle all arrangements for CEO and Directors regarding official travel including registration, hotel, flight, and car rental arrangements. Stay current with policies for travel reimbursement and assure that reimbursements are made as authorized.
• Handle signature updates for all banks, brokers, other financial institutions, and Illinois Department of Financial & Professional Regulation (IDFPR) as needed. Handle bylaw changes and other approvals from the IDFPR.
• Work as liaison with Nominating Committee with meetings, advertising, promotion, and mailings in conjunction with the election of directors.
• Organize annual meeting of members including hall rental and setup, meals, annual meeting reports and works with marketing department on door prizes.
• Update Strategic Business Plan and keeps history of updates.

Requirements :

Benefits :

For a full list of our benefits, click here Abri Credit Union Benefits

Hours : M-F 8 : 30am-5 : 00pm with flexibility for meetings after hours

EOE