Legal Administrative Assistant - Litigation | RE

Job Type

Full-time

Description

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time Legal Administrative Assistant (LAA) to join our Tampa office, supporting both our Litigation and Commercial Real Estate practice groups. The ideal candidate will be a proactive, highly organized professional with the ability to manage a diverse workload and prioritize tasks efficiently across two dynamic teams. .

Why Join Johnson Pope?

At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida's leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.

Position Overview

The LAA will perform a wide range of administrative and legal support functions, ensuring the smooth operation of both practice areas. This includes supporting attorneys and paralegals in litigation matters-ranging from discovery through trial-and providing transactional support for commercial real estate deals, such as coordinating closings and maintaining documentation.

Requirements

Key Responsibilities :

• Prepare, proofread, and edit legal documents and correspondence for accuracy, including spelling, grammar, punctuation, format, and content.
• Calendar management, including scheduling court appearances, depositions, meetings, hearings, and deadlines.
• E-file documents with Federal and Florida State Courts in accordance with court rules and procedures.
• Assist attorneys with preparation for hearings and other litigation-related events, including ensuring that all materials are timely submitted in accordance with the court's specific preferences.
• Manage client and discovery-related documents, including organizing client materials and work product within our document management system.
• Prepare and revise real estate transaction documents such as closing binders, leases, purchase agreements, and title / survey review documents
• Coordinate closing schedules, deadlines, and documentation with clients, title companies, and other third parties
• Track progress on deal checklists and assist attorneys in maintaining timely follow-up with all transaction stakeholders
• Enter attorney's time for client billing.
• Review and edit pre-bills, ensuring they are ready for attorneys' review and approval.
• Submit new business intake and conflicts checks and opening / closing of client matters.
• Answer telephone calls and routine questions from clients and team members, and / or routing calls to appropriate staff.
• Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks.

Essential Knowledge, Skills, and Abilities :

Educational / Job Experience Requirements :

Office Location : Tampa, FL (In-person)

Note : This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment :

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant's or employee's race, color, religion, national origin, sex, gender identity / expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA) .

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