Coordinator II, Payroll (Immediate Pay States)

GENERAL PURPOSE :

The Payroll IPS (Immediate Pay States) Coordinator II plays a critical role in ensuring compliant and timely payroll processing for employees in states with immediate pay requirements. This position is responsible for reconciling payroll variances, specifically analyzing paid termination hours versus on-cycle batch hours, calculating and paying any discrepancies, and applying applicable waiting time penalty fees where required. The Coordinator will also serve as the team's subject matter expert (SME), supporting cross-functional collaboration and training new team members on processes and state-specific requirements.

The base pay range for this role is $22.69 - $32.79. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.

ESSENTIAL FUNCTIONS :

• Assists with on cycle payroll by identifying and removing terminated hours to be batch processed off cycle.
• Own the variance reporting process for terminations in Immediate States by comparing hours paid in on cycle batches to actual hours owed submitted
• Apply and issue waiting time penalties for appropriate checks in accordance with state and federal guidelines.
• Serve as the SME for Immediate Pay States.
• Lead trainings efforts for new Immediate Pay State coordinators and provide ongoing support.
• Process daily People Works queries to identify terminating associates.
• Ensure timely issuance of termination pay, adjustment pay, or retro pay in accordance with state regulations.
• Review, validate, and process off-cycle payments to ensure accuracy and compliance.
• Fund off-cycle pay cards and personal debit card funding via the ADP Smart Compliance website.
• Respond to associate and manager inquiries related to final pay and off cycle payments.
• Assist with special projects as assigned by the Payroll Supervisor or Payroll Manager.
• Maintain current knowledge of applicable payroll regulations, policies, and procedures.
• Support payroll audits and reconciliation efforts as required.
• Contribute to process improvement initiatives that enhance efficiency, accuracy, and compliance, and maintain documentation thereof.

COMPETENCIES : People

Self

Business

With particular emphasis on the following specific position-related competencies :

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED :

PHYSICAL REQUIREMENTS / ADA :

Job requires ability to work in an office environment, primarily on a computer.

Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper / files, etc.

Consistent timeliness and regular attendance.

Vision requirements : Ability to see information in print and / or electronically.

This position may be performed remotely anywhere within the United States. #LI-Remote

SUPERVISORY RESPONSIBILITIES :

None

DISCLAIMER :

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.