Workplace Experience Coordinator

Workplace Experience Coordinator at Hubble Network summary :

The Workplace Experience Coordinator ensures smooth office operations by managing supplies, vendor relationships, and visitor experiences. They proactively optimize workflows and support company events while maintaining a welcoming and efficient workspace. This role requires strong organizational, communication, and problem-solving skills in a fast-paced, dynamic environment.

Hubble Network was founded with the intention of delivering on the promise of what Internet-of-Things (IoT) was supposed to be. We're building a global Bluetooth® network dedicated to machine-to-machine connectivity. We differentiate ourselves as the first modem-less and gateway-less, direct-to-satellite network from off-the-shelf Bluetooth® Low Energy chips. Hubble is ideal for applications in logistics, AgTech, and maritime where economies of scale for volume consumer and enterprise asset tracking is a priority. Our goal is to be the first billion-endpoint-connected network in the world.

Hubble is an early-stage, venture-backed startup supported by some of the best investors in the world. In their previous lives, the founding team has been successful in raising $100s of millions in venture funding, developing the Amazon Sidewalk network, launching billions of dollars of space assets, and leading their teams to successful exits, both through acquisition and IPO. We are now looking to bring on talented team members who are the best at what they do to help us make Hubble a reality for the world.

At Hubble Network, smooth processes and systems are the key to our success. We are looking for a resilient, proactive, energetic, and highly organized Onsite Workplace Experience Coordinator to ensure our office runs seamlessly. This role demands strong business acumen, adaptability, and exceptional communication skills to support employees while creating a polished, welcoming experience for visitors.

The ideal candidate thrives in fast-paced, high-change environments and embraces context switching with ease between hands-on operational tasks-like receiving pallet deliveries-to confidently welcoming investors, board members, candidates, and other guests. In moments of high stress, they bring a calm, solutions-oriented mindset, staying focused on impact rather than distractions. They take full ownership of their work, operate with grit and confidence, and approach every challenge with a get-it-done mentality.

This role is pivotal in bolstering operational efficiency by actively contributing to developing and refining procedures and policies, ensuring seamless dissemination of crucial information across the entire office, and upholding employee safety standards. The Workplace Experience Coordinator will collaborate closely with the broader operations team, supporting key initiatives while fostering an inclusive, high-performing workplace culture.

OBJECTIVES OF THIS ROLE

• Serve as the primary point of contact for all office operations matters, actively engaging in hands-on management of the office to guarantee the team's optimal efficiency and effectiveness.
• Takes full ownership of the visitor experience and process, creating a welcoming and polished environment for employees, customers, investors, and board members.
• Ensure peak operations for HQ and implement preventive measures for potential issues.
• Implement and continuously refine policies, procedures, and operational workflows.
• Coordinate internal and external resources and cultivate relationships with vendors.

RESPONSIBILITIES

REQUIRED SKILLS AND QUALIFICATIONS

PREFERRED SKILLS AND QUALIFICATIONS

COMPENSATION & BENEFITS

Salary : $75K - $120K / year (commensurate with experience)

Comprehensive Benefits - Health, Dental, Vision, & HSA options

Unlimited PTO

Keywords :

office management, workplace experience, vendor coordination, operational efficiency, visitor management, event planning, facilities management, process improvement, employee support, administrative coordination