Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily operations within a dynamic non-profit organization in Azusa, California. This Contract-to-permanent position offers a great opportunity to contribute to meaningful projects while utilizing your administrative skills. The ideal candidate will thrive in a fast-paced environment and excel in managing multiple tasks efficiently.

Responsibilities :

• Handle incoming and outgoing calls, ensuring courteous and effective communication at all times.
• Manage email correspondence, responding promptly and accurately to inquiries.
• Perform data entry tasks to maintain accurate and organized records.
• Schedule appointments and coordinate meetings with precision.
• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and presentations.
• Provide exceptional customer service to both internal and external stakeholders.
• Maintain an organized workspace and ensure files are easily accessible.
• Collaborate with team members to address administrative needs and streamline processes.
• Assist in preparing reports and other documentation as required.
• Support various office functions to ensure smooth day-to-day operations.
• Minimum of 1 year of experience in an administrative support role.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritize assignments effectively.
• Detail-oriented with excellent organizational skills.
• Experience in handling inbound and outbound calls professionally.
• Familiarity with scheduling and calendar management.
• Commitment to providing high-quality customer service.