Administrative Assistant

Job Description

Job Description

Description :

The Administrative Assistant will manage day-to-day office needs. We are a small non-profit in a busy office with a large constituency. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. This position would be, in addition, an excellent introduction to the field of small business development.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as point of contact between the Program Director, Program Manager, and internal staff, and IT / HR / Finance contractors.
• Monitor, assess, respond to, take messages, and distribute incoming communications
• Manage and maintain staff schedules, and appointments.
• Arrange and coordinate meetings and events, including follow ups and reminders
• Assist with managing events
• Manage organizational records and documents : file / retrieve documents and reference materials, maintain databases
• Review operating practices and implement improvements where necessary
• Assist clients with enrollment forms, collection of supporting documents, and initial intake assessment.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• General office administrative duties : monitor office supplies, data entry, scan, copy, file, create / audit case files, etc.)
• Promote a positive, collaborative work environment and culture of accountability.
• Uphold CRCD’s Mission / Vision and 5 Year Strategic Plan.

Requirements :

PREFERRED QUALIFICATIONS

MINIMUM QUALIFICATIONS

Bilingual English / Spanish required

SALARY RANGE

$50,000-$60,000 annually

BENEFITS

CRCD is in the top 10% for excellent benefits for non-profits with an array of benefits available including :

All candidates are subject to pass background check conducted by Los Angeles County. CRCD is an Equal Opportunity Employer is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the EEO / ADA Coordinator. EEO / ADA Coordinator contact : Stacey Cabling (213) 743-6193

All candidates are subject to a criminal history check and meet CRCD’s criteria regarding criminal history.