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Secondary Administrative Assistant

Secondary Administrative Assistant

Rancho Christian SchoolTemecula, CA, US
8 hours ago
Job type
  • Full-time
Job description

Overview

Secondary Administrative Assistant role at Rancho Christian School. Location : Rancho Community Church and School, Temecula, CA. Position type : Full Time. Salary : $23.00 - $25.00 Hourly. Shift : Any.

Title : Secondary School Administrative Assistant. Supervisor : Middle / High School Principal. Classification : Non-exempt. Description : The Secondary School Administrative Assistant is under the supervision of the Secondary Vice Principal and Principal. General responsibilities include administrative and clerical tasks, ongoing support to the Principal, Faculty, and Staff, daily office needs, and clerical work of the school. Duties include school office operations, and assisting the Principal in non-decision-making management (e.g., communication, record keeping, calendar management, arranging substitutes, planning events).

Spiritual Qualifications

  • Demonstrate a passion for Christ and His Kingdom through personal spiritual discipline and public ministry.
  • Seek to grow in that relationship through personal spiritual discipline, education, accountability, and service to His Kingdom.

Personal Qualifications

  • Strong communication skills and a willingness to engage collegially with faculty, staff, parents, and students.
  • Cheerful, warm, welcoming personality with pleasant phone manner.
  • Strong organizational skills in record management and task prioritization.
  • Ability to keep confidential information private.
  • Supporter of Christian education; dedicated to serving the school.
  • Follows established school policies and guidelines; good discernment to know when to handle issues or refer to the principal.

    • Professional Qualifications

  • One to two years of increasing responsibility in a school office setting (preferred).
  • Certified (or willing to become certified) to administer first aid / CPR on an emergency basis.
  • Familiarity with office software (Microsoft Office, Google Drive / Docs) and database systems (e.g., RenWeb desirable).
  • Ability to compose routine letters and correspondence.

    • Essential Qualifications

  • Clerical Duties

    • Schedule, monitor, and record substitutes for Middle and High School with HR.

  • Record and inform the Assistant Principal / Principal of any discipline issues.
  • Input student discipline records into the appropriate system (RenWeb / Rancho Central as applicable).
  • Maintain dress code awareness and warm, friendly interactions with students.
  • Track attendance, call homes for unexcused absences, and prepare reports.
  • Prepare reports for Vice Principal and Principal; manage purchases and purchasing records.
  • Become Livescan certified and manage communications with teachers and staff.
  • Assist in planning events and managing office activities to minimize classroom interruptions.
  • Communication Duties

    • Input Kissflows / Event Plans for school events; inform teachers of upcoming events and deadlines.

  • Prepare letters, newsletters, and reports; manage communications with Marketing for signage and projects.
  • Draft general letters and materials for events (Open House, Eagle Day, Ranchopalooza, etc.).
  • Duties Relating to Meeting and Dealing with People

    • Welcome and assist parents and visitors; manage phone and in-person inquiries.

  • Coordinate with Livescan volunteers and supervise when appropriate.
  • Coordinate with school health staff as needed; communicate with families about illnesses.
  • Financial Duties

    • Process purchase orders and manage monies received; maintain accounting records and reimbursements.

  • Miscellaneous Duties

    • Coordinate fire drills across all Rancho Christian campuses.

  • Maintain office furniture and organize activities to minimize classroom interruptions.
  • Assist in field trip planning, including driver clearance and paperwork; coordinate with accounting for payments.
  • Assist with year-end ceremonies, publications, and communications to families.

    • Other Expectations

  • Full-time, year-round; typically Monday–Friday with occasional evenings or weekends as needed.
  • Non-school days may apply except on scheduled holidays.
  • Participate as a member of the administrative team; maintain responsive phone / email communications.
  • Attend faculty meetings and assist with major school events as directed.
  • Perform other duties as assigned.

    • Seniority level

  • Entry level

    • Employment type

  • Full-time

    • Job function

  • Administrative

    • Industries

  • Education

    • Note : This job posting may reference other roles and geographic locations in the surrounding text, but the core description above reflects the Secondary Administrative Assistant position at Rancho Christian School in Temecula, CA.

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