Manager of Acquisitions — Cambridge, Massachusetts

Description

• Oversee hiring, supervision, and training of Acquisitions staff; working together with the functional coordinator; establish performance expectations and guidelines for staff, holding regular meetings as a part of this process.
• Works with the functional coordinator for prioritization and workflows for the unit, making decisions that impact workflow assignments surrounding monographic ordering including fund assignment and vendor selection, as well as other ITS monograph acquisitions units to establish standard workflows and procedures.
• Plans monograph acquisitions responsibilities of the unit, develops routines and communicates priorities accordingly to team members; maintains related records and statistics.
• Suggests innovations and generates ideas for improving workflows and creating efficiencies, planning appropriate communication and training, and ensuring effective documentation is in place to implement changes in technical services policies and procedures.
• Participates in unit & department-wide planning and implementation of new policies and procedures, including their documentation and acting as a resource and trainer for staff on these policies and procedures.
• Acts as a resource for other staff resolving complex problems relating to: ordering, receiving, invoice payment, and resource management, and complex financial matters, including tracking payments in the Oracle online system, setting up vendors and running reports.
• Maintains relationships with vendors, for the purpose of placing complex orders, resolving problems, evaluating vendor performance and services, and in some cases, negotiating pricing.
• Review and stay current with vendor service offerings and evaluate utility to the Harvard Library organization; make proposals as appropriate for experimentation and adoption.
• Fosters open communication within the unit and the section, documents decisions and discussions as appropriate, and shares information on behalf of the larger organization to foster staff engagement.
• Creates an environment that supports staff professional development, encourages staff growth and advocates for resources as needed to position the unit for success.
• As a member of a strong, collaborative management team, serves as a backup to the other managers, including for continuing resource workflows.
• Establish strong relationships with staff at stakeholder libraries and in other departments of Harvard Library, which might include serving as an ITS liaison to a specific library.
• Promote and participate in campus collaborations that inform technical services through active engagement with colleagues and initiatives across the Harvard Library system.
• Participate in departmental and unit-level strategic planning in consultation with other ITS managers and staff.

Basic Qualifications

• Master of Library Science or equivalent education or work experience required.
• 4 plus years of professional experience in academic libraries.
• Minimum of 1-2 years of management experience required, including of student or contingent workforce; within a combined union and non-union staffing environment strong desirable.
• Demonstrated experience in training, staff development, and performance management preferred.
• Demonstrated facility with technology required, including significant experience with integrated library platforms and bibliographic utilities, and a working knowledge of an office productivity software suite, such as Microsoft Office applications required.
• Library acquisitions and basic cataloging experience.
• Reading knowledge of at least one modern European or East Asian language is required.

Additional Qualifications and Skills

• Excellent organizational, interpersonal, problem-solving and analytical skills; strong customer service orientation and flexibility to adapt to changing daily priorities.
• Ability to work productively and cooperatively in a team environment, with flexibility and versatility, in an evolving work situation required, while also working independently as needed.
• Demonstrated written and oral communication and negotiation skills required.
• Ability to manage competing priorities with a positive, constructive, flexible, and cooperative manner.
• Working knowledge of additional modern European languages or East Asian languages.
• Ability to handle stressful work situations and maintain a professional demeanor when assisting colleagues with problems.
• Commitment to be part of a continuous learning environment, updating skills as required to perform job duties.
• Demonstrated commitment to maintaining a supportive work environment that promotes diversity, equity and inclusion for all.
• Ability to use technology in creative ways to solve problems or facilitate workflow.
• Ability to exhibit strong initiative.

Physical Requirements

Keyboarding for at least 6 hours a day may be required.

Working Conditions

• The work associated with this position is performed in a library/office setting.
• This position is eligible for flexible work arrangements, as detailed by Harvard University HR
• The position is based on site in Cambridge, MA. There may be the opportunity for a hybrid work model compliant with Harvard University policies.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard’s Total Rewards website () to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Library
Department Office Location
USA – MA – Cambridge
Job Code
386057 Library Professional
Work Format
Hybrid (partially on-site, partially remote)
Sub-Unit
————
Salary Grade (https://hr.harvard.edu/salary-ranges#ranges)
057
Department
Information and Technical Services
Annual Salary Range
$74,200 to $126,200
Union
00 – Non Union, Exempt or Temporary
Time Status
Full-time
Pre-Employment Screening
Criminal, Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.

Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library’s holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University’s faculty, students, and researchers—now and in the future—with exceptional experiences and comprehensive access to these materials.

Learn more about our contributions to the academic enterprise by visiting us at http://library.harvard.edu and about the Harvard University community at http://hr.harvard.edu/why-harvard.

The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
LinkedIn Recruiter Tag (for internal use only)
#LI-MG1

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