Executive Assistant to President, Full Time, Days - Chilton Medical Center - Pompton Plains

Executive Assistant Position

The Executive Assistant supporting President, AHS of Chilton Medical Center is responsible for leading and directing the administrative needs of the leader to whom s / he provides support and is accountable for specific functional work products of the department. Applies forward thinking and works independently with little to no supervision. Demonstrates a high degree of business acumen, sound judgment and discretion in decision-making, problem-solving and project management in a fast-paced, high-performance environment. Models a high level of sophistication, confidentiality and integrity due to the highly sensitive nature and / or complexity of the work and associated interactions. Acts as a role model to peers fostering teamwork, collaboration, and integration among team members and leaders.

Principal Accountabilities :

• Provides global administrative support primarily to the President, AHS of Chilton Medical Center
• Exercises discretion and independent discernment on key issues while assisting the Senior Leader with the execution of daily activities, including handling a complex and dynamic global calendar and related logistics, coordinating domestic and international travel and processing expense reports
• Manages and schedules meetings and appointments, plans participation, provides onsite coordination, technical support, and tracking of action items
• Anticipates needs and proactively assembles the appropriate people and resources to solve problems
• Manages contacts for the Leader, understands their priorities, and keeps track of communications and needs
• Fields incoming requests; exercises strong judgment and discretion with highly confidential information interacting with top-level contacts on highly sensitive information necessitating considerable use of tact, reasoning skills and diplomacy, and communicating and interacting with internal stakeholders, external customers, internal and external partners, media and vendors
• Leads, drives and executes on various team events, socials, offsite meetings, etc.
• Works multi-functionally to ensure communication is efficient and clear between teams
• Coordinates logistics for visitors
• Prioritizes assignments and tasks with minimal direction and has authority to delegate as appropriate
• May perform a variety of other administrative duties such as processing invoices, vouchers, purchase orders, human resources, and budgets

Qualifications for Internal Candidates Required :

Preferred :

At Atlantic Health System, our promise to our communities is; anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation.

Our facilities and sites of care include :

We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners. We have received awards and recognition for the services we have provided to our patients, team members and communities.

Atlantic Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted :

Note : In compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer. EEO STATEMENT Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.