Legal Assistant and Vendor Compliance Specialist

Position Summary / PurposeAssist General Counsel in administrative tasks related to legal services.Achieve, monitor, and maintain compliance with contract requirements of assigned vendorsComplete requests for proposals, qualifications, and other bid documentation as appropriate*This position is Hybrid / Remote and qualified candidates have the ability to commute to our office in Naperville, Illinois.

Principle Duties and Responsibilities

• Perform property records searches
• Utilize Westlaw and other sources to retrieve caselaw and perform research
• Type and format documents using Microsoft Word and Excel
• Maintain attorney calendar and docket upcoming dates / deadlines
• Organize and file pleadings, correspondence and other documents
• Draft routine correspondence, and other documents
• Assist in preparation of briefs, pleadings, and other documents for filing in compliance with applicable rules in federal, state and county venues
• Assist attorney during depositions, trials, and hearings
• Ensure request for proposals, request for qualifications, and other bid opportunities are completed in a timely manner
• Complete vendor applications as requested
• Ensure vendor platforms are updated and compliant
• Organize and maintain vendor related logins, documents, and files
• Build and maintain inventory of vendor compliance

Additional Duties and Responsibilities

• Attend departmental and company meetings as required.
• Answer phones when necessary
• Provide other ad hoc support in completing applications and other documentation

Working Relationships and Scope

• Work with Finance team to obtain necessary data to complete applications and other submissions
• Communicate with Business Development lead to determine whether compliance should be maintained upon renewal for vendors
• Work with other departments as appropriate to build inventory of information frequently needed for applications and other submissions

Performance Competencies

Integrity Iron Does not cut corners. Does what is right, even when it means taking a stand. Earns trust of co-workers.

Intellectually honest. Not politically expedient.

Written Communication Writes clear, precise, well organized letters, proposals and The individual edits work for spelling and grammar and is able to read and interpret written information.

Uses appropriate vocabulary and grammar. Is familiar with the structure and content for business procedures.

• Oral Communication the individual speaks clearly and persuasively in positive or negative situations. Effective in one-on-one, small and large group Adaptable and able to think on their feet.
• Team Building Achieves cohesion and effective team spirit with co-workers. Sustains a climate characterized by open, honest relationships where differences are constructively addressed rather than ignored, suppressed, or Treats all co-workers fairly. Shares credit.
• Planning & Organizing Plans, organizes, schedules and budgets in an efficient and productive manner. Focuses on key Effectively juggles multiple projects.

Coordinates plans with other team members, managers and executives. Manages personal time well.

• Judgment and Decision-Making - Applies a mature approach to decision-making. Demonstrates consistent logic. Anticipates consequences of decisions.
• Dependability the individual is consistently at work and on time, follows instructions, meets deadlines, responds to management direction and solicits feedback to improve
• Technology the individual uses typical communication devices to effectively speed communication and appropriately utilizes company-approved, customer contact management, standard word processing, spreadsheet and PowerPoint software tools to enhance efficiency and accuracy of work performed.

Qualifications - Knowledge, Skills and Abilities

• Education and Experience - Associate degree in paralegal studies, business, marketing or related field required with a bachelor’s (4-year) degree Five (5) to seven (7) years of relevant experience.
• Strategic Skills - Comprehends the big picture. Understands and acts in a manner that is in the best interest of the organization.
• Multitasking skills
• Calm in stressful situations
• Mathematical skills - Strong math skills.
• Computer skills - Demonstrates proficiency in the use of computers and computer software including enterprise systems (e.

g. job file management and CRM software), MS Office, Word, and Excel

Certificates, Licenses and Registration - None required for this position

Physical DemandsThe physical demands described below are representative of those that must be met to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel, reach with hands and arms, and talk or hear.

The employee is frequently required to stand and walk. The employee must regularly lift and / or move up to 10 pounds and frequently lift and / or move up to 25 poundsWorking Conditions

• This work of this position is predominantly carried out in an office environment and / or remotely.
• Occasional exposure to the shop where vehicles and equipment are housed and maintained is expected.

Flexible work from home options available.

Compensation : $50,000.00 - $55,000.00 per year

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With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

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