EXECUTIVE ASSISTANT 8916

Chugach Government Solutions Job Opportunity

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture. The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT / technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders. At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more! If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

Job Overview

Provide support necessary to assist in efficient communication between the center director and Center employees and relieve the center director of administrative and clerical duties, in compliance with government, corporate, and management directives.

Work Model

Onsite / In-Office

Responsibilities

Essential Duties & Job Functions :

• Prepare correspondence as required by the center director.
• Serve as an information resource for staff, students, and visitors.
• Regularly facilitate compliance with reporting requirements through maintenance of report suspense system and report preparation.
• Review and distribute correspondence, as needed, and distribute correspondence, directives, information and instruction notices, program change notices, policy changes, and information bulletins.
• Maintain Center information library.
• Manage and maintain effective filing system of Center correspondence, to include hard copy and electronic media.
• Receive, sort, and distribute U.S. Mail delivered to the Center.
• Support other Center areas as needed and appropriate, to include participation in Center review boards, training day coverage, advancement of technologies, and participation in student activities, graduation, and committees.
• Coordinate with the Business and Community Liaison to maintain current Community Industry Council and community relations mailing lists, invitations, meeting calendar, meeting agenda, and minutes.
• Responsible for monitoring student progress in the program by ensuring compliance with established corporate and Department of Labor Data Integrity guidelines.
• Promote student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring, skills acquisition and intervening when inappropriate behavior is observed.
• Maintain accountability of students and property; adhere to safety practices.
• Order and maintain supplies for copy room and center director.
• Arrange travel for center director and other staff as assigned.
• Compose and distribute minutes from Center management meetings.
• Cultivate and maintain a climate on Center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
• Perform other related duties as assigned.

Accountable For :

Completing all mandated training requirements per government and management directives. Timely and cost-effective performance of duties. Communicating effectively verbally and in writing with all levels of Center staff and students. Ability to develop rapport and positive working relationships with all departments. Timely completion and accuracy of all departmental work. Dealing with a variety of people in a professional, courteous manner in diversified situations. Adherence to established company safety policies and ability to work in a safe manner, using any required personal protective equipment (PPE) as may be required. Compliance with company standard operating procedures and personnel policies and procedures.

Job Requirements

Mandatory : Associate's degree Four (4) years of secretarial or clerical experience. Ability to type 50 wpm. Proficient in the use of Microsoft Word, Excel, PowerPoint, and Outlook at an intermediate level. Successfully pass any background check and / drug test required on the contract. Ability to obtain & maintain a valid Driver's License and an acceptable driving record. Preferred : Bachelor's Degree. Reasonable Accommodation : CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com. Equal Employment Opportunity : Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.