WIC Administrative Assistant

WIC Administrative Assistant

If you're looking to be a part of a collaborative environment where your skills can make an impact, explore our current opportunities in creating a better future for public health.

About Harris County Public Health :

Harris County Public Health (HCPH) includes a network of more than 1,100 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.

This is a grant-funded position.

Position Overview :

Under the supervision of the WIC Assistant Director, the WIC Administrative Assistant performs clerical duties, is responsible for administrative support to the WIC Program and maintains and audits fiscal inventory. Responsibilities also include assisting WIC sites with client services on occasions. The WIC Administrative Assistant works closely with the WIC Director and the Program Coordinators.

Duties & Responsibilities :

• Orders and maintains office supplies for the administrative office and WIC sites and maintains store room in an orderly manner.
• Oversees and manages formula inventory in TXIN and coordinates formula donations.
• Compiles WIC clinics' EBT Weekly / Monthly Reports and manages EBT card inventory.
• Oversees and distributes interdepartmental office mail daily and collects and forwards voter registration cards to Harris County Tax Assessor Collector & Voter Registrar office.
• Handles telephone inquiries and directs calls to appropriate staff.
• Participates in annual administrative audits and completes fiscal audits bi-annually as required by Health and Human Services Commission (HHSC).
• Enters and retrieves data on various software programs used by WIC. Oversees and manages fiscal inventory / maintains WAMS (WIC Asset Management) inventory database.
• Provides training to new staff related to WIC food benefits and provides technical assistance to clinic staff relating to minor computer problems or changes in procedures.
• Assists in handling inquiries from other WIC Agencies and State regarding client information and helps resolve problems relating to transfers and Dual Participation. Assists with client services at the WIC sites when needed.
• Other duties as assigned.

Harris County is an Equal Opportunity Employer.

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

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Experience :

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General Information

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Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.