Grants amp; Contracts Management Analyst

Job Description

• Grants amp; Contracts Management Analyst will oversee and manage all post-award activities for assigned departments and principal investigators (PIs) as part of the College of Medicine Grants Management Office (GMO), which manages $773M of external research funding and serves over 370 investigators;
• provides expertise in support of all post-award activities, including fiscal management, personnel appointments, allowable expenditures, and compliance;
• provides tools, aids and direct support to investigators and staff; plans and provides fiscal management of extramural research grants;
• reconciles, analyzes, and distributes quarterly project financial reports while identifying and resolving discrepancies;
• may be responsible for projecting multi-year budgets; reviews and authorizes project expenditures; identifies project overruns and alerts principal investigator;
• serves as primary specialist and contact on all assigned grants; initiates journal entries as needed; performs expenditure forecasts to help PIs with planning;
• collaborates with PIs to identify ways to reduce spending and reallocate funding; prepares projects for closeout; oversees personnel appointments on projects and works directly with appropriate department administrators to notify them of projects that may be in financial concern and determine next steps;
• collaborates with the PIs and the CoM Office of Research to verify accuracy and compliance with effort certification and processes adjustments if needed;
• ensures compliance with sponsor, University and third party regulations; participates with training of new PIs and their staff;
• responsible for interpreting regulations and guidelines of program funding and ensuring those using funds understand such policies;
• may compile statistical, financial, accounting, or auditing reports and tables pertaining to journal entries, vouchers, and standard transactions such as expenditures for materials, equipment, support staff, and travel;
• ensure compliance with federal, university, and college policies and procedures by communicating and resolving mid-size compliance related issues and reporting larger issues to management;
• gathers and reviews PI current and pending, and other support documentation, and ensures appropriate human subject trainings are completed by research faculty and personnel as needed for annual progress reports;

performs additional duties as needed.

Minimum Education and Qualifications Required

Bachelors degree in a relevant field or equivalent combination of education and experience; 2 years of relevant grant or contract management experience to include knowledge of post-award grant management process;

intermediate word processing skills to include the ability to open, close, create, edit and save.

Additional Education and Qualifications Desired

• Experience with research administration tools (eRA commons); experience investigating for research funding sources; knowledge of OSU Office of Sponsored Programs policies amp;
• procedures; Advanced spreadsheet skills to include the ability to create spreadsheets with complex formulas; Ability to calculate, analyze, and interpret mathematical and statistical information, Intermediate PowerPoint skills to include the ability to create presentations;
• Ability to think strategically and see how parts interact with the big picture; Ability to effectively manage and execute multiple tasks, projects and priorities including the ability to prioritize workload to meet deadlines;
• Ability to identify issues, investigate and resolve mid-size discrepancies; Strong attention to detail and accuracy; Excellent communication skills necessary in order to communicate intricate job-related processes to internal and external customers;

Ability to positively represent the department internally and externally