Construction Project Coordinator #978892

Location : On-site, Tampa, FL (with potential for 1 remote day after onboarding)

Start Date : ASAP

About the Role

We are seeking a detail-oriented Project Coordinator to support project managers and business operations. In this role, you'll focus on the administrative and organizational aspects of large-scale installation projects (fire alarm systems for distribution centers). You'll play a key part in scheduling, tracking milestones, managing resources, and ensuring smooth communication between internal teams, clients, and vendors.

This is a hands-on, fast-paced role where you'll help keep projects on track and provide visibility to leadership. While prior construction industry experience is a plus, strong organizational skills and customer focus are most critical.

Responsibilities

• Coordinate project schedules, including start dates, milestone tracking, and final acceptance activities.
• Support project managers with administrative tasks to reduce delays, scope creep, and slippage.
• Manage project data and updates in Salesforce CRM and client tools.
• Schedule internal resources for site visits and ensure time / expenses are accurately logged.
• Prepare and deliver project status updates for leadership.
• Facilitate internal Work-in-Progress meetings and capture / distribute meeting notes.
• Serve as a liaison between clients, vendors, and internal teams—ensuring smooth communication and positive customer experiences.
• Gather customer feedback and share with internal stakeholders.
• Document processes, identify inefficiencies, and recommend improvements.
• Maintain strong professional relationships and act as the "voice of the client."

Required Skills & Experience

Preferred Qualifications

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