ADMINISTRATIVE ASSISTANT

Job Description

Job Description

Position Title : ADMINISTRATIVE ASSISTANT

Locations : San Francisco, CA

Worksite : Onsite at the assigned FPS District Office

Position Type : Full-Time

Rate : $29 - $32 per hour

Work Hours : Monday–Friday, 8 hours / day, during standard business hours

Position Overview :

The ADMINISTRATIVE ASSISTANT provides a full range of administrative and clerical support services to the Federal Protective Service (FPS) Region 9 District Commanders and Area Commanders . This position ensures smooth daily operations by managing correspondence, scheduling, records, and communications within the district office and between FPS and external stakeholders.

Key Responsibilities :

• Manage front-office operations, greet visitors, and handle inquiries professionally.
• Answer and route telephone calls, emails, and correspondence; maintain communication logs.
• Schedule and coordinate meetings, teleconferences, and prepare meeting agendas and minutes.
• Maintain calendars for district and area leadership.
• Prepare, review, and edit routine correspondence, reports, and official documents.
• Maintain and organize office filing systems (both electronic and paper).
• Support budget tracking and preparation of administrative reports.
• Track incoming / outgoing documents, maintain personnel or project files, and update tracking systems.
• Enter administrative, HR, or logistics data into FPS systems as required.
• Handle sensitive or classified materials following DHS security and confidentiality protocols.

Minimum Qualifications :

Skills & Competencies :

Work Environment & Conditions :

Security Requirements :