Talent.com
GLOBAL OPS - Executive Assistant
GLOBAL OPS - Executive AssistantGlobal Ops • New York, NY, US
GLOBAL OPS - Executive Assistant

GLOBAL OPS - Executive Assistant

Global Ops • New York, NY, US
30+ days ago
Job type
  • Full-time
Job description

Executive Assistant Opportunity at GLOBAL OPS

Are you passionate about making a real difference in a dynamic, fast-paced global environment? Join GLOBAL OPS as our Executive Assistant, providing critical support to our leadership team, streamlining business operations, and contributing to our mission of world-class security and protection.

Key Responsibilities : Executive Administrative Support for Global Operations

  • Provide proactive and high-level administrative support to executives and leadership across multiple time zones.
  • Coordinate complex international and domestic schedules, meetings, and travel arrangements.
  • Prepare meeting agendas, materials, briefing documents, and take accurate meeting minutes.
  • Assist with confidential correspondence, communications, and document management.
  • Handle sensitive information with the utmost professionalism, discretion, and integrity.

Operations & Project Coordination in Security Services

  • Collaborate with the operations department to track project timelines, deliverables, and status updates.
  • Monitor and optimize executive workflows, anticipating needs and prioritizing daily requirements.
  • Act as a liaison between executive leadership, clients, and key internal or external stakeholders worldwide.
  • Support scheduling for cross-functional teams and manage logistical arrangements for events or conferences.
  • Communication & Relationship Management

  • Draft, proofread, and distribute professional emails, reports, and corporate communications on behalf of leadership.
  • Maintain positive and productive relationships with staff, clients, and partners globally.
  • Facilitate prompt responses to critical requests and urgent operational needs.
  • Administrative Excellence & Process Improvement

  • Develop and maintain efficient filing, task tracking, and document management systems.
  • Recommend and implement process improvements to enhance operational efficiency.
  • Support expense reconciliation and executive reporting as needed.
  • AirBnb account management, household management, repairs, shopping, supply management, organization, and interacting with contractors, vendors, and household staff.
  • Executive Assistant Qualifications & Skills

  • Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior leadership - experience in global operations, security services, or a regulated environment is a plus.
  • Exceptional organizational, time-management, and problem-solving skills.
  • Outstanding written and verbal communication abilities.
  • Strong attention to detail and ability to work with minimal supervision in a high-demand setting.
  • Proficiency in Google Suite (Docs, Spreadsheets, Slides, Gmail) and calendar management tools; experience with collaboration platforms is desirable.
  • Ability to prioritize, multitask, and adapt quickly to shifting priorities in a global context.
  • Discretion and sound judgment when handling confidential or sensitive information.
  • Working at GLOBAL OPS - Company Overview

    At GLOBAL OPS, we deliver a comprehensive security solution tailored to our clients' unique needs, combining highly trained professionals with advanced technology and intelligence. Our integrated approach ensures the safety and security of people, property, and information across the globe. As part of our team, you will play a vital role in enabling our leaders to drive our mission forward.

    Position Details

  • Location : Manhattan, NY (in person)
  • Schedule : Full-time, 5 days per week - flexible hours required (may include occasional weekends)
  • Compensation : $60,000 to $65,000 annually, based on experience
  • Benefits : 401(k) matching, health insurance, paid time off, referral program, and more
  • Create a job alert for this search

    Executive Assistant • New York, NY, US

    Related jobs
    Executive Assistant to the CEO | Organized, Proactive, and Trusted

    Executive Assistant to the CEO | Organized, Proactive, and Trusted

    Kallman Worldwide • Waldwick, NJ, USA
    Full-time
    Quick Apply
    Executive Assistant to the CEO.Waldwick, NJ (In-Office, Monday–Friday).If you're the kind of person who always knows what's coming next, catches details others miss, and thrives on keeping th...Show more
    Last updated: 17 days ago
    GLOBAL OPS - Executive Assistant

    GLOBAL OPS - Executive Assistant

    GLOBAL OPS • New York, New York, US
    Full-time
    Quick Apply
    Led by veterans of the Israel Security Agency and Israeli Ministry of Defense,.Since our founding in 2009, we have implemented security solutions throughout hundreds of institutions throughout the ...Show more
    Last updated: 30+ days ago
    Part-Time Virtual Personal Assistant (Remote)

    Part-Time Virtual Personal Assistant (Remote)

    Jobsultant Solutions • Yonkers, NY, United States
    Remote
    Part-time
    About the job Part-Time Virtual Personal Assistant (Remote).Our client is looking for a Virtual Personal Assistant to perform administrative duties for senior management. In this role, you will be r...Show more
    Last updated: 12 days ago • Promoted
    Assistant Team Lead Soleil Tans Middletown

    Assistant Team Lead Soleil Tans Middletown

    Soleil Tans Sun Spa • Middletown, NJ, United States
    Part-time
    Join Soleil Tans as an Assistant Team Lead.Soleil Tans is a leader and innovator in the sun spa industry.Our purpose is simple : to make every visit the best part of our guests’ day.We do this by de...Show more
    Last updated: 19 days ago • Promoted
    Executive VP of Finance – Family Office (In-Office)

    Executive VP of Finance – Family Office (In-Office)

    Jobot • New City, NY, United States
    Full-time
    A family office in New York is seeking a VP of Finance.The ideal candidate will have at least 10 years of experience in finance or investment operations, overseeing financial operations and entity ...Show more
    Last updated: 6 days ago • Promoted
    Assistant Vice President, Payroll

    Assistant Vice President, Payroll

    RWJBarnabas Health • Oceanport, NJ, United States
    Full-time
    Assistant Vice President, Payroll.RWJBarnabas Health Corporate Services.Crescent Place, Oceanport, NJ 07757.The above reflects the anticipated annual salary range for this position if hired to work...Show more
    Last updated: 19 days ago • Promoted
    Junior Executive Assistant

    Junior Executive Assistant

    Talent Edge Recruiting • New York, NY, US
    Full-time
    A well-established real estate management firm is seeking a.President and assist with daily office operations.This is an excellent opportunity for someone looking for a steady, long-term role in a ...Show more
    Last updated: 30+ days ago • Promoted
    Executive Assistant

    Executive Assistant

    Betches Media • New York, New York, US
    Full-time
    Quick Apply
    Betches Media is the ultimate digital media and lifestyle destination for women.As a pioneer in the humor and entertainment space, we’ve built a powerful platform that connects with over 250M fans ...Show more
    Last updated: 23 days ago
    Administration / Virtual Assistant

    Administration / Virtual Assistant

    TradeJobsWorkForce • 10702 Yonkers, NY, US
    Full-time
    Administration / Virtual Assistant Job Duties : As a Virtual Assistant, you will perform various administrative tasks, includin...Show more
    Last updated: 30+ days ago • Promoted
    Global Corporate Services (GCS) - Executive Reception

    Global Corporate Services (GCS) - Executive Reception

    Blackstone Restaurant • New York, NY, United States
    Full-time
    Blackstone is the world's largest alternative asset manager.We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in whic...Show more
    Last updated: 30+ days ago • Promoted
    Assistant Operations Leader

    Assistant Operations Leader

    Wonder • Oakhurst, NJ, US
    Full-time
    Everything’s on the menu at Wonder.The Wonder app is the premiere platform to feed every craving, all in one order.Our 25+ award-winning restaurant partners span every cuisine you can think of, fro...Show more
    Last updated: 13 days ago
    Executive Personal Assistant- Cresskill, NJ

    Executive Personal Assistant- Cresskill, NJ

    The Calendar Group • Cresskill, NJ, US
    Full-time
    Quick Apply
    Our client is seeking a dynamic and proactive Executive Assistant.In this role, you will serve as a trusted partner, ensuring the CEO stays focused on strategic priorities while maintaining a healt...Show more
    Last updated: 16 days ago
    Global Director, Third-Party Risk & Compliance

    Global Director, Third-Party Risk & Compliance

    Regeneron Pharmaceuticals, Inc • Village of Sleepy Hollow, NY, United States
    Full-time
    A leading biopharmaceutical company is seeking an Executive Director of Third Party Risk Management in New Jersey to lead the global TPRM program, ensuring compliance with ethical and regulatory st...Show more
    Last updated: 8 days ago • Promoted
    Global CEO Executive Assistant - Drive Strategy & Operations

    Global CEO Executive Assistant - Drive Strategy & Operations

    TAC Security • New York, NY, United States
    Full-time
    A leading cybersecurity company in New York is looking for an Executive Assistant to support the CEO.The role involves managing executive calendars, handling confidential correspondence, and prepar...Show more
    Last updated: 6 days ago • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    St. John's Riverside Hospital • Yonkers, NY, United States
    Full-time
    The ideal candidate for this position is responsible for administrative support to the Senior Administrators including but not limited to the President / Chief Executive Officer and the Executive Vic...Show more
    Last updated: 24 days ago • Promoted
    Team Assistant I

    Team Assistant I

    CRC Insurance Services, Inc. • Shrewsbury, NJ, United States
    Full-time
    The position is described below.If you want to apply, click the Apply button at the top or bottom of this page.You'll be required to create an account or sign in to an existing one.If you have a di...Show more
    Last updated: 19 days ago • Promoted