Executive Assistant

Job Description

Job Description

We are seeking a highly organized and proactive Executive Assistant to provide top-level administrative support to our senior leadership team in Richmond, VA. This role is critical in ensuring our executives are able to focus on strategic priorities by managing their day-to-day operations and acting as a key liaison with both internal and external stakeholders.

Position Overview :

As an Executive Assistant, you will play a vital role in maintaining efficiency across the organization. This position requires discretion, excellent time management, and strong communication skills. You’ll be responsible for managing executive calendars, coordinating meetings and travel, preparing reports, handling sensitive communications, and organizing critical information to assist in decision-making.

Key Responsibilities :

Manage calendars, schedule and confirm appointments, and coordinate meetings and events

Handle confidential communications with discretion and professionalism

Arrange domestic and international travel, including flights, accommodations, and itineraries

Prepare reports, presentations, and correspondence for internal and external use

Serve as a liaison between executives and internal teams, clients, or vendors

Answer and route phone calls; take messages or provide information as needed

Maintain organized electronic and paper filing systems

Enter and manage data in databases with accuracy and attention to detail

Operate and coordinate the maintenance of office equipment (copiers, fax machines, etc.)

Greet visitors, manage inquiries, and direct individuals to the appropriate departments

Skills and Qualifications :

Exceptional communication skills – verbal and written

Strong organizational skills with the ability to multi task and prioritize effectively

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Demonstrated time management and problem-solving abilities

High level of discretion and confidentiality

Comfortable interacting with senior executives and external stakeholders

Ability to take initiative, anticipate needs, and work independently

Familiarity with office technology and systems

Preferred Experience :

3+ years of experience supporting senior-level executives

Experience in a fast-paced professional environment

Associate or Bachelor’s degree preferred

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here :

• 06 / 22- 088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https : / / e- verify.uscis.gov / web / media / resourcesContents / E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Description

This company offers growth and a great group of people to work with.