Executive Assistant

WAWONA FROZEN FOODS

ABOUT THIS COMPANY

Founded in 1963, Wawona Frozen Foods is a leader in the growing, processing, and freezing of premium fruit products. As an innovator in the frozen fruit industry, we proudly produce many of America's favorite fruits - including peaches, strawberries, blueberries, blackberries, and unique custom blends.

Rooted in family heritage and guided by quality, food safety, and sustainability, Wawona delivers fruit "as close to nature as possible." You can always count on Wawona for quality, consistency, and exceptional service.

ABOUT THIS ROLE

The Executive Assistant is a proactive, highly organized professional who provides comprehensive support to Wawona's Chief Executive Officer, Executive Vice President, Chief Financial Officer, and Chief of Staff.

This role serves as a trusted partner-coordinating calendars, meetings, communications, and strategic initiatives while ensuring the highest levels of professionalism, confidentiality, and efficiency. The Executive Assistant thrives in a fast-paced environment, balancing executive-level strategy support with day-to-day administrative excellence.

DUTIES INCLUDE

Executive & Leadership Support

Manage complex calendars and priorities for the CEO, and EVP.

Coordinate meetings, board sessions, retreats, and conference calls; prepare agendas, presentations, and follow-up notes.

Support the MAB through scheduling, materials, and communication with external members.

Track strategic initiatives and ensure timely deliverables at the direction of the Chief of Staff.

Draft, edit, and format correspondence, reports, and presentations on behalf of executives.

Maintain company priorities dashboard and ensure leadership updates are current.

Attend meetings, capture notes and action items, and maintain organized digital records.

Conduct research and compile information to support executive decision-making.

Serve as a liaison for internal teams, external partners, and visitors.

Administrative & Office Operations

Maintain daily organization of the executive office and meeting spaces.

Oversee document management and filing systems.

Coordinate complex travel, itineraries, and expense reporting for executives.

Manage conference room schedules, office supplies, and catering for meetings.

Support company visitors and ensure a professional, welcoming environment.

Finance & Reporting

Run and format company reports; monitor for completeness or inconsistencies.

Support the executive team with budgets, expense reports, and financial tracking.

Develop working knowledge of Wawona's reporting and business intelligence tools.

Cross-Functional & Event Support

Collaborate with leadership to align priorities and follow up on initiatives.

Provide backup administrative support to other departments as needed.

Assist with onboarding, tours, and company event coordination.

Duties and responsibilities may change at any time with or without notice.

QUALIFICATIONS

Required :

5+ years of experience as an Executive Assistant or senior administrative professional supporting C-level leaders.

Experience working in a family-owned or privately held business.

Exceptional organization, communication, and attention to detail.

Proven ability to manage multiple priorities with discretion and confidentiality.

Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (Zoom, Slack, etc.).

Strong writing, editing, and presentation preparation skills.

Ability to work independently while maintaining a team-oriented mindset.

Preferred :

Bachelor's degree in Business Administration or a related field (or equivalent experience).

Experience in a food manufacturing or processing environment.

Familiarity with AI-based productivity tools and safe, responsible AI usage.

Financial literacy and experience supporting budgeting and expense reporting.

LOCATION

This position is based at Wawona Frozen Foods' Corporate Office in Clovis, California , with occasional travel to manufacturing plants and meetings as required.

COMPENSATION & BENEFITS

Pay Range : $75,000 – $90,000 annually (DOE)

Compensation is determined based on experience, education, and internal equity in compliance with California's Pay Transparency Act.

Benefits Include :

Comprehensive medical, dental, and vision coverage

Company-paid life and disability insurance

401(k) retirement plan with company match

Paid vacation, sick leave, and holidays

Employee Assistance Program (EAP)

Wawona Wednesdays, seasonal events, and Employee of the Month recognition

Company apparel and branded gear

Opportunities for career growth and learning

WHY YOU'LL LOVE WORKING HERE

At Wawona Frozen Foods, we believe great people make great products. We invest in training, tools, and resources so every team member can succeed and grow.

We're a team that values collaboration, innovation, and grit - we roll up our sleeves, solve problems together, and celebrate our wins. We're proud of our legacy and excited about our future.

ADDITIONAL INFORMATION

Applicants must be authorized to work in the U.S. and physically located in California.

This is a full-time, exempt role with standard business hours and flexibility for special events or executive needs.

Reasonable accommodations are available for individuals with disabilities.

Equal Opportunity Employer

Wawona Frozen Foods is committed to creating an inclusive workplace that reflects the diversity of our employees and communities. We consider all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or other legally protected status.

Notice to Recruiters and Agencies

Wawona Frozen Foods does not accept unsolicited resumes from recruiters or employment agencies. Submissions without a signed agreement will not obligate the company to pay any referral fees.