Senior HR Specialist

Job Description

Job Description

About the organization

A well-established, community-focused financial institution headquartered in the Bay Area, known for its personalized banking services and long-standing commitment to local communities. The organization offers a full range of financial products including personal and business banking, mortgage lending, and wealth management. It distinguishes itself through relationship-based service, local decision-making, and support for regional economic growth through philanthropic initiatives and community engagement.

Position Overview :

The Senior HR Specialist supports the day-to-day operations of the Human Resources department. This position assists with a wide range of HR functions, including recruitment, onboarding, employee relations, benefits administration, HRIS maintenance, and compliance. The role serves as a key resource for employees and management, ensuring that HR policies and procedures are implemented effectively and consistently.

Roles and Responsibilities :

• Coordinate job postings, candidate screening, interview scheduling, and communication with applicants.
• Assist hiring managers throughout the recruitment process, ensuring a smooth and efficient experience.
• Prepare and send offer letters, background checks, and onboarding documentation.
• Facilitate new hire orientation and support onboarding activities.
• Employee Support & Relations
• Serve as the first point of contact for HR-related questions from employees.
• Provide guidance on policies, procedures, and HR tools or systems.
• Escalate employee concerns appropriately while maintaining confidentiality and professionalism.
• Help support a positive workplace culture and employee engagement efforts.
• HRIS & Records Management
• Maintain accurate employee data in the HR Information System (HRIS) and other databases.
• Ensure timely updates for new hires, terminations, promotions, and changes in compensation or status.
• File and maintain confidential personnel records in compliance with legal requirements.
• Benefits & Payroll Support
• Assist with benefits enrollment, changes, and inquiries related to health, dental, vision, life insurance, and other programs.
• Support annual open enrollment processes.
• Partner with payroll to ensure accurate processing of timekeeping, lunch premiums, deductions, and other payroll-impacting changes.
• Compliance & Reporting
• Ensure HR practices are compliant with federal, state, and local employment laws.
• Assist with audits, employee file reviews, and mandatory reporting.
• Support workplace safety and leave administration (FMLA, ADA, etc.).
• Projects & General Support
• Participate in HR initiatives such as performance review cycles, engagement surveys, training programs, and DEI efforts.
• Assist in planning and executing employee events, recognition programs, and other HR-led activities.
• Continuously identify and recommend process improvements.
• Other projects as assigned by management.

Qualifications :

Skills & Competencies :

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