Administrative Coordinator

Administrative Support Position

The purpose of this position is to perform a variety of advanced office/administrative support duties that require thorough knowledge of a function or functions within a department or work unit.

Under general supervision, with direction received from the Senior Associate Dean of Academic Affairs or Dean of the College of Medicine, and department supervisor or manager. Performs varied and responsible secretarial, office management, and administrative work, involving responsibility, complexity, and variety. Controls workflow and established office procedures in support of the Office of Academic Affairs. Uses independent judgment and initiative in carrying out regular assignments in accordance with established policies and procedures.

This position may be responsible for monitoring business affairs and interpreting policy and procedures. This position serves as the liaison between the College of Medicine Departments, Hospital, and other divisions within the University. Reports directly to the Senior Associate Dean of Academic Affairs.

Nature and scope includes interacting with internal and external contacts including but not limited to administrators, faculty, students, staff of various departments in the University, the project manager, and vendors.

Principal accountabilities include controlling the workflow of the office, implementing office procedures and practices, relaying directions from supervisor to coordinate administrative procedures for the Office of Academic Affairs, departments, and/or among other offices.

Additionally, this role monitors programs in the Office of Academic Affairs, interfaces with Faculty Leadership Programs, faculty and alumni, faculty fellows, graduate, and professional students, as well as COM administrators, deans, faculty, managers, supervisors, and department chairs. Works with the Senior Associate Dean of Academic Affairs to prepare confidential correspondence and reports, uses automation to schedule and track appointments, events, deadlines, and other pending matters, and performs other job-related duties as assigned.

Core competencies include advanced knowledge of office and administrative practices and principles, skill in the operation of computers and related software applications (MS Word, Excel, PowerPoint, and Access), ability to solve problems and make decisions, collaborative personality, ability to take constructive criticism with ease and grace, clear and effective communication skills, ability to establish and maintain effective, harmonious work relations with faculty, staff, students, and the general public.

Minimum requirements include the substitution of AA/AS for 4 years of required work experience or BA/BS for up to 4 years of work experience.

Compliance Salary Range Disclosure: Expected Pay Range: $50,000 - $55,000